Executive Assistant at Fosad Consulting

The role is to provide high-quality executive personal assistant to the Managing Director of a Law firm. You are to provide a complete and efficient, responsive, administrative, organizational, and logistical service to the Managing Director in all aspects of his business, helping the executive with top business meetings.

The Managing Director will rely heavily on the job holder, trusting that work will be handled effectively and efficiently in his/her absence. Discretion and confidentiality are therefore essential attributes of this role.

Responsibilities

• Provide full secretarial and admin support to the Executive to ensure the smooth running of the day.
• Act as the first point of contact: dealing with all correspondence and phone calls.
• Liaise with appropriate departments to ensure the Executive is prepared for meetings, presentations, actions, and conferences including PowerPoint presentations and monthly reporting.
• Handle communications on behalf of the Executive, including daily management of diary commitments, arranging/accepting meetings both internally and ex, eternally, and social media management.
• Attend and type meeting minutes as required.
• Manage aspects of team meetings including venue setup, diary notices, documentation, and materials.
• Collate and file the Executive’s expenses as required.
• Organize and coordinate corporate travel for the Executive as required.
• Review and proofread documents on behalf of the Executive.
• Exchange and obtain information for senior management and external clients and suppliers as required by the Executive.
• Event coordination as and when required.
• Working with the wider team to plan, scope, and schedule projects in order to keep the member of the Executive informed and up to date with all projects.
• Write or review Ad-hoc press releases and social media content relating to the Executive’s personal projects. Remain discrete and professional with confidential information.
• Ad-hoc tasks and projects as and when required.

Qualifications

• Actual proven experience as an executive assistant
• You should have strong entrepreneurial skills
• A degree in Law or Accountancy is an added advantage
• Must stay around the Lagos Island
• A good university degree
• Minimum of 3-4 years experience as an executive assistant
• Proficiency with applications such as word, Excel and PowerPoint