Executive Assistant at Feman Media Agency

Responsibilities

• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-dayengagements
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Work closely with the CEO to keepherwell informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Maintain open communications with the team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
• Complete projects by assigning work to appropriate staff, on behalf of the CEO.
• Work with theCEO to improve her personal branding and provide support for CEO’s online presence/communication.
• Plan andcoordinate the CEO’s outreach activities.
• Follow up on contacts made by the CEO to cultivate ongoing relationships.
• Manage all aspects of organization’s services.
• Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.

Requirements

• Candidates should possess an HND / B.Sc Degree with relevant work experience.