Executive Assistant at Eye Foundation Hospital

Position Summary

• The Executive Assistant will be responsible for handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision.
• The Executive Assistant will interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are important in this position.

Responsibilities 

• Progress the vision of assigned startup companies by implementing marketing/business development plans to targeted markets. Responsibilities include:
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently
• Communicate and handle incoming and outgoing electronic communications on behalf of the President
• Assist Chairman/CMD with preparation of presentation materials
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Assist in pipeline/forecast preparation and management
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Arrange travel schedule and reservations as needed, including expense reimbursement
• Work closely with the President to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients
• Schedule tasks and coordinate with various team members
• Administrator for all resources, products, equipment, and other shared office services
• Additional duties as assigned by the Executive team

Internal:

• Will work under and closely with the Executive team, but will also align with the broader direct and indirect EFH team.

External:

• Will interface broadly across a wide spectrum of business and association staff at all levels. This will include current clients, potential start-up companies/associations, other regional colleges and universities, other private sector enterprise incubation centers, entrepreneurial projects & private sector businesses.

Position Requirments

• Bachelor’s Degree in Business Administration or equivalent
• 3 years’ experience in a similar role.
• An MBA is an added advantage.

Demonstrated Skills / Knowledge:

• Good business acumen
• Strong communication skills, both verbal and written
• Project management skills
• Strong organizational skills
• Ability to work in and build a team
• Able to work independently but within strategic framework
• Can handle many projects/assignments at the same time

Other Requirements:

• Must be efficient at utilizing computer-based tools to accomplish tasks and communicate with others.
• Light travel