Executive Assistant at Events Architects Ltd.

Responsibilities

• Arrange and handle all logistics for CEO meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements and completing expense reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action.
• Act as a "barometer," having a sense of the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Manage all aspects of the organization’s office services.
• Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.
• Provide event management support as requested.
• Answer main phone line and respond to inquiries, process and distribute daily mail.
• Invest in building long-lasting relationships both externally and internally.
• Other projects/duties as assigned for the overall benefit of the organization.

Requirements

• Bachelor's Degree.
• 3-5 years of working experience.
• Must reside in Lagos
• Exceptional organizational skills and impeccable attention to detail.
• Must possess intermediate to advanced Microsoft office skills.
• Must be able to work under pressure, deliver work in accordance with agreed timelines.
• Ability to communicate complex issues logically.