Executive Assistant at Estrada International Staffing Solutions

Job Summary

• As the Executive Assistant to the Managing Director, you will play a pivotal role in providing comprehensive administrative support to the MD while leveraging your unique background in law and HR.
• Your responsibilities will encompass executive support, legal assistance and strategic planning.
• You will be the primary point of contact for internal and external stakeholders, enhancing the efficiency and effectiveness of the Managing Director's office.
• This role demands exceptional organizational, analytical, and problem-solving skills, as well as a deep understanding of legal matters and human resources.

Key Responsibilities

• Executive Support: Provide high-level administrative support to the Managing Director, including managing their schedule, coordinating travel, and handling correspondence.
• Legal Assistance: Assist in legal matters, such as reviewing contracts, legal documents, and compliance issues, and liaise with the legal department as needed.
• HR Coordination: Collaborate with the HR department on matters like recruitment, employee relations, and policy implementation, applying your HR expertise.
• Meeting Management: Plan and organize executive meetings, including preparing agendas, minutes, and follow-up actions.
• Policy Development: Contribute to the development and implementation of corporate policies, ensuring legal compliance and alignment with HR best practices.
• Strategic Planning: Assist in strategic planning, research, and analysis, providing recommendations on key initiatives and projects.
• Stakeholder Liaison: Act as a point of contact for internal and external stakeholders, maintaining positive relationships on behalf of the Managing Director.
• Document Management: Oversee the organization and management of confidential and sensitive documents, legal records, and HR files.
• Conflict Resolution: Address and resolve conflicts, issues, or inquiries related to legal or HR matters within the organization.
• Budget Management: Assist in managing the budget for the executive office, tracking expenses, and optimizing cost efficiencies.

Qualifications

• Bachelor's Degree in Law or a related field.
• Substantial experience in HR roles with expertise in HR best practices and law.
• Proven experience in providing executive-level support.
• Knowledge of legal matters, contract review, and compliance.
• Strong organizational and analytical skills.
• Exceptional interpersonal and communication skills.
• High level of discretion and confidentiality.
• Proficiency in office software and legal/HR software tools.
• Strategic thinking and problem-solving capabilities.