Executive Assistant at Eni

Description

• At Eni, we are looking for an Executive Assistant to join Nigerian Agip Exploration Ltd. in Abuja.
• You will be responsible for providing high-level, confidential, and efficient administrative and executive support to the Managing Director (MD), ensuring the effective management of the MD’s schedule, correspondence, meetings, and executive activities.
• You will also facilitate timely communication and coordination with internal and external stakeholders.

Main responsibilities

• Provide high-level, confidential administrative support to the Managing Director (MD).
• Manage the MD’s calendar, appointments, meetings, travel arrangements, and daily schedule.
• Prepare and coordinate meetings, including agendas, presentations, minutes, and follow-up actions.
• Manage confidential correspondence, documents, and information on behalf of the MD.
• Coordinate communication between the MD and internal and external stakeholders, including Headquarters (HQ) and business partners.
• Track and follow up on key actions, deadlines, and decisions arising from management meetings.
• Prepare, review, and consolidate reports, presentations, briefing notes, and other materials required by the MD.
• Support the MD in coordinating business activities and project-related engagements.
• Maintain an organised and confidential filing system for executive documents and records.
• Perform other duties and assignments as required by the Managing Director.
• Coordinate and facilitate the provision of executive support across all departments, ensuring effective communication, follow-up, and alignment on matters requiring the MD’s attention.

Skills and experience required

• Bachelor's Degree in Social Sciences or a related discipline.
• Advanced English proficiency.
• Relevant professional experience.
• Strong IT literacy.
• Strong report-writing and communication skills.
• Excellent interpersonal and relationship management skills.
• Strong planning, organisational, and problem-solving abilities.
• Flexibility and adaptability.
• Innovative and proactive approach.
• Entrepreneurial mindset.
• Strong listening skills.