Executive Assistant at EMEL

Job Summary

• The Executive Assistant to the Director of Strategy & Innovation, and Chairman will provide high-level administrative support to the DSI & Chairman, facilitating smooth operations and strategic initiatives within the hospital.
• The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks and projects effectively.

Key Responsibilities
Administrative Support:

• Manage and maintain the DSI’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails, calls, and requests.

Meeting and Event Coordination:

• Organize and coordinate meetings, conferences, and special events, including logistics and materials preparation.
• Take and distribute minutes for meetings and follow up on action items.

Project Management:

• Assist in the planning and execution of strategic initiatives and projects led by the DSI.
• Track project progress, deadlines, and deliverables, ensuring timely completion of tasks.

Research and Analysis:

• Conduct research and gather information to support strategic planning and decision-making processes.
• Prepare reports and presentations with relevant data and insights.

Stakeholder Engagement:

• Serve as a liaison between the DSI and internal/external stakeholders, including senior management, staff, and external partners.
• Handle confidential and sensitive information with discretion and professionalism.

Procurement and Facility Management:

• Support the procurement of medical and laboratory equipment, supplies, and vendor relationships.
• Conduct facility walkthroughs on behalf of the DSI and identify areas of improvement, repairs, and maintenance required.

Miscellaneous:

• Any other tasks as may be assigned by the Chairman & DSI.