Executive Assistant at Eden Solutions and Resources

Responsibilities

• Ideal candidate will be responsible for; managing calendars, making travel arrangements and preparing expense reports.
• Act as the point of contact among executives, employees, clients and other external partners
• Greeting visitors and deciding if they should be able to meet with the CEO.
• Manage information flow in a timely and accurate manner
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Manage the CEO’s calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Handling basic bookkeeping tasks
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Accurately recording minutes from meetings.
• Answering phones and routing calls to the correct person or taking messages.
• Organize and maintain the office filing system
• Provide general administrative support.

Requirements / Qualifications

• University Degree in any field
• Minimum of 3 years work experience as an Executive Assistant, Personal Assistant or similar administrative support role
• Excellent Social Media and MS Office knowledge
• Outstanding organizational and time management skills
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Able to be discrete, confidential, and attentive to details.

Interested and qualified candidates should send their CV in PDF to: humanresources.eden@gmail.com using the Job Title as the subject of the email.