Executive Assistant at Ecosourcing Global Resourcery Limited

Job Description

• We are looking for Executive Assistants to perform a variety of administrative tasks and support executive members effectively in planning, prioritizing, and executing tasks promptly.

Job Summary

• Executive Assistant is responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.
• Ultimately, he/she will contribute to the efficiency of the business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly monthly or quarterly reports.
• Oversee the performance of other clerical staff.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

Qualifications

• BSc Degree in any Science, Social Science-related course.
• An MBA is an added advantage.

Required Experience:

• 10 -15 years related experience as an EA within a manufacturing and packing industry or similar sector
• Excellent organizational skills with high attention to detail, including the ability to handle complex issues.
• Design and delivery of innovative training programs
• Must currently reside in Gbagada and its environs.
• Most likely have real estate experience.
• Customer orientation and ability to adapt/respond to different types of characters.
• Excellent communication and presentation skills.
• Ability to multi-task, prioritize, and manage time effectively.
• Selling Skills.

Requirements and Skills:

• A proactive approach to problem-solving with strong decision-making skills.
• Ability to organize a daily workload by priorities.
• Discretion and confidentiality
• Excellent MS Office knowledge
• Excellent verbal and written communication skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• Must be married and in their forties.
• Outstanding organizational and time management skills
• Professional level verbal and written communication skills.
• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Knowledge of regulatory and compliance requirements
• Knowledge of HSE requirements

Technical Skills:

• Calendar management
• Customer relationship management
• Email management
• Event coordination
• Meeting scheduling
• Process improvement
• Project management
• Travel coordination

Generic Competencies:

• Administrative skills
• Communication
• Critical thinking
• Interpersonal skills
• Networking skills
• Organization
• Problem-solving
• Strategic planning
• Technology skills
• Time management.