Executive Asistant at The HR Hub Nigeria

Role Overview

• We are seeking an exceptional Executive Assistant who is more than an administrator—someone who can operate as a strategic partner to the CEO and Creative Director, driving execution, accountability, and operational excellence across the business.
• The Executive Assistant will provide high-level executive support while overseeing critical operational and project coordination functions.
• This role requires a highly organized, proactive, and solutions-oriented professional capable of managing competing priorities, coordinating cross-functional teams, and ensuring seamless execution of strategic initiatives.

Key Responsibilities
Executive Support:

• Manage the CEO’s calendar, priorities, meetings, and strategic commitments.
• Prepare reports, presentations, meeting briefs, and documentation.
• Coordinate follow-ups and ensure timely execution of leadership decisions.
• Serve as a key liaison between the CEO and internal stakeholders.

Creative & Production Coordination:

• Oversee order progression from client approval through delivery.
• Coordinate communication between design, production, and client-facing teams.
• Monitor project timelines, production schedules, and delivery commitments.
• Identify and escalate potential risks, delays, or operational bottlenecks.

Operations & Systems Oversight:

• Maintain and improve operational workflows, systems, and SOPs.
• Ensure compliance with quality standards and established processes.
• Track key operational metrics and performance indicators.
• Identify and implement process improvements that drive efficiency and consistency.

Project & Team Management:

• Coordinate cross-functional projects and strategic initiatives.
• Ensure priorities are clearly communicated and executed.
• Monitor deadlines and follow through across multiple stakeholders.
• Support recruitment, onboarding, and team coordination activities when required.

Requirements

• Minimum of 5 years’ experience in operations, project management, executive support, business administration, or a related leadership-support role.
• Strong operational and systems-thinking mindset.
• Excellent project management and coordination skills.
• Exceptional written and verbal communication abilities.
• Proficiency in productivity and project management tools.
• Strong problem-solving and decision-making capabilities.
• Ability to handle confidential information with discretion and professionalism.
• Experience managing multiple priorities in a fast-paced environment.
• Fashion industry experience is an advantage but not mandatory.

Ideal Candidate Profile
The successful candidate will:

• Think like an owner rather than an employee.
• Move seamlessly between strategy and execution.
• Possess exceptional organizational discipline.
• Be comfortable managing multiple moving parts simultaneously.
• Understand that luxury is built on consistency, precision, and execution.
• Demonstrate strong commercial awareness and business acumen.

What Will Make You Stand Out

• Experience serving as a Chief of Staff, Operations Manager, Studio Manager, or Executive Assistant to a founder or CEO.
• Experience building and enforcing SOPs and operational systems.
• Understanding of luxury service standards.
• Ability to manage both creative and operational environments.
• Strong leadership and stakeholder management skills.

Success in This Role
Success will be measured by:

• Increased operational efficiency and accountability.
• Improved team coordination and communication.
• Reduction in project bottlenecks and execution delays.
• Enhanced client experience and service delivery.
• More time for leadership to focus on growth and strategic priorities.