Executive and Personal Assistant at Cainergy International Limited

Job Objective/Purpose of Job: 

• To provide exceptional personal and executive assistance, leveraging strong organizational and communication skills to efficiently manage administrative tasks, prioritize responsibilities, and enhance productivity for the CO-CEO (operations).
• Seeking to contribute to the smooth functioning of daily operations, enable effective decision-making, and facilitate seamless coordination to optimize personal and professional commitments.
• He/She serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the CO-CEO (operations).
• Provides high level and confidential secretarial and administrative support to the CO-CEO (operations).

Business Unit: Cainergy Group

Reports To: CO – CEO (Operations

Job Duties/ Responsibilities/ Accountabilities:

• Provide comprehensive administrative support to the CO-CEO operations, including managing calendars, scheduling appointments, and coordinating meetings.
• Organize and prioritize incoming correspondence and communications, responding on behalf of executives when appropriate.
• Prepare and edit documents, presentations, and reports for the CO-CEO operations, ensuring accuracy and professionalism.
• Arrange travel itineraries, accommodations, and transportation for the CO-CEO operations.
• Assist in preparing agendas, attending meetings, and taking accurate minutes.
• Conduct research, collect data, and prepare briefing materials for executives.
• Manage and maintain confidential files, records, and documents.
• Screen and direct phone calls, emails, and inquiries for executives, exercising discretion and judgment.
• Collaborate with internal and external stakeholders to coordinate projects, initiatives, and events.
• Support the CO-CEO operations in managing his professional commitments, including managing appointments, deadlines, and follow-ups.
• Handle expense reports, reimbursements, and financial documentation.
• Assist in managing and prioritizing incoming tasks and deadlines for the CO-CEO operations.
• Act as a liaison between the CO-CEO operations and other staff members, clients, and partners.
• Maintain a professional and positive demeanour while representing the CO-CEO operations and the organization.
• Organize and maintain personal and professional files, records, and documents.
• Assist in managing personal finances, including budgeting, expense tracking, and bill payments.
• Coordinate and manage personal events, social engagements, and special projects.
• Assist in managing personal finances, including budgeting, expense tracking, and bill payments.
• Coordinate and manage personal events, social engagements, and special projects.
• Maintain confidentiality and discretion in handling personal and sensitive information.
• Assist in other administrative tasks and special projects as requested.
• Any other ad hoc duties as and when required by the CO – CEO operations.

Requirements

• HND/Bachelor’s Degree in Secretarial Studies, Humanities, Business Administration or equivalent qualification in related subject

Experience Required

• Minimum 2-3 years of relevant experience in Personal Assistant, Secretarial, or Office Management role.

Skills Required

• Customer Service
• Integrity
• Innovation
• Teamwork
• Professionalism
• Enthusiasm
• Quality
• Relationship-management skills
• Good communications skills
• Customer Focus
• Excellent analytical and numerical skills.
• Effective time management skills.
• Ethical Practice
• Leadership skills
• Proficiency in Microsoft 365, project management tools e.g., Microsoft Project
• Discretion in handling sensitive and confidential information.
• Good organization/administration skills
• Deep understanding of records management lifecycle
• Event management skills
• Ability to work in a team and independently.
• Deadline, achievement, and target orientated.
• Ability to demonstrate sound work ethic, communicate professionally with senior management and personnel of all stakeholders.
• Clear verbal and written communication in English.
• Good self-management
• Good Interpersonal skill
• Exceptional attention to detail, and talent for accuracy and precision.