Executive, Administration at Smartflow Technologies Limited

Responsibilities

• Monitor and ensure the vehicle schedule plan is properly done and shared in a timely manner.
• Manage the drivers and make sure they clean their vehicles and complete the vehicle maintenance checklist on a daily basis.
• Monitoring company vehicles' maintenance, repairs and ensuring all necessary papers are obtained when due
• Handle first-level negotiations with facility maintenance vendors and ensure timely payment.
• Do periodical checks of the facility and repair equipment, machines, generators, water taps, pumping machines, air conditioners, etc. when necessary.
• Inspect and maintain cleanliness throughout the facility by supervising the daily activities of the cleaners and ensuring they carry out their tasks.
• Ensure that all facilities are well functioning, including office supplies, electricity, maintenance and repair, the internet, and other communications functions in the office.
• Managing all administrative company documents and ensuring all documents are properly filed.
• Coordinate with the OHS coordinator and investigate all reported incidents (near-misses and accidents).

Requirements

• Candidates should possess a B.Sc., or HND in any field
• Minimum of one (1) year of hands-on experience in the role
• Candidate must be organised, detailed oriented and process driven
• Excellent communication and interpersonal skills
• Proficiency in MS Word, Excel, and Outlook
• Strong problem-solving and negotiation skills
• Knowledge on occupational health and safety will be an added advantage.