Events / Operations Manager at Elvaridah

Job Summary:

• The Events/Operations Manager is responsible for planning, coordinating, and executing variety of events, ensuring seamless operations and exceptional experiences for participants.
• This role involves managing all aspects of event logistics, from initial concept through post-event analysis, and overseeing the operations team to ensure efficient and effective event delivery.

Key Responsibilities:

Event Planning and Coordination:

• Develop, plan, and execute a wide range of events, including corporate functions, conferences, seminars, trade shows, and social events.
• Collaborate with clients to understand their needs and objectives, and provide creative solutions to meet those requirements.
• Create detailed event plans, timelines, and budgets, and ensure adherence to these plans.

Logistics Management:

• Coordinate all logistical aspects of events, including venue selection, catering, transportation, accommodation, audiovisual requirements, and event materials.
• Negotiate and manage contracts with vendors, suppliers, and venues to secure the best terms and ensure quality service delivery.
• Oversee the setup, execution, and breakdown of events, ensuring all elements run smoothly and efficiently.

Team Leadership:

• Lead and manage the operations team, providing guidance, support, and motivation to ensure high performance and accountability.
• Delegate tasks effectively, monitor progress, and provide feedback to team members.
• Foster a collaborative and positive team environment, promoting continuous improvement and professional development.

Budget Management:

• Develop and manage event budgets, ensuring cost-effective use of resources and adherence to financial targets.
• Monitor expenses and financial performance, providing regular reports to senior management.
• Identify opportunities for cost savings and efficiencies without compromising event quality.

Stakeholder Communication:

• Maintain strong relationships with clients, stakeholders, and partners, ensuring clear and effective communication throughout the event planning and execution process.
• Provide regular updates to clients and senior management on event progress, issues, and outcomes.
• Address and resolve any issues or challenges that arise during the event planning and execution process.

Post-Event Evaluation:

• Conduct post-event evaluations to assess success and areas for improvement.
• Collect feedback from clients, participants, and team members, and use this information to enhance future events.
• Prepare detailed post-event reports and present findings to senior management.

Qualifications:

• Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field.
• 4 years Proven experience as an Events/Operations Manager or in a similar role.
• Strong organizational and multitasking skills, with the ability to manage multiple events and projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships with clients, vendors, and team members.
• Leadership and team management experience, with the ability to motivate and guide a diverse team.
• Strong negotiation and contract management skills.
• Proficiency in event management software and tools.
• Ability to work under pressure and handle challenging situations with professionalism and composure.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.