Emergency Program Manager at Solidarites International

Mission / Objective

• The Emergency program manager is responsible for planning and implementing SI Rapid Response -RRM activities in the Northeast including Sudden onset of displacement, Cholera and other disease outbreaks, Flooding and Fire outbreaks. RRM interventions are multisectoral, integrating FSL, Health and Nutrition with WASH.
• (S)he is responsible for overseeing operational teams assigned to the program.
• (S)he guarantees the good performance, and the quality of the program(s) implemented, and, where appropriate, proposes adjustments or developments to ensure relevance.

Job Duties
List of main activities:

• Contribute to the development of WASH and Shelter strategies.
• Contributes to the development of RRM intervention program strategies and supports teams to translate strategies into project design and implementation.
• Under the guidance of the WASHCOO, promote integration of environment and climate change analysis, SI Cholera mitigation and Response framework as well as protection in design of shelter and RRM projects.
• With the support of WASH Coordinator periodically review RRM operating procedures and support teams in preparation of tools and conducting RRM and Shelter/NFI field surveys and needs assessments including in depth technical investigations in current and new areas of SI intervention.
• In consultation with WASHCOO and SI Cholera and HP Focal Point, continuously review the CATI response approach and Cholera response framework to integrate new learning and methodologies (from SI global, WASH cluster and external sources)

Project Implementation:

• Lead project design, activity planning and execution, with continuous feedback to/for and in consultation with the Field Coordinator and WASH Coordinator.
• Ensure that in-depth and timely technical assessments are conducted and design packages for hygiene, water supply and environmental sanitation systems and structures are submitted to the WASH Coordinator for review and approval.
• Prepare and review Detailed Implementation Plans (DIP) with assistance of Field Coordinator and WASH Coordinator.
• In liaison with the WASH Coordinator, prepare Project Methodology documents and inputs to Kick off meetings prior to implementation of projects.
• Monitor and report progress (and contribute to donor reporting) using SI reporting tools in place…APU, etc.
• Prepare procurement plans, initiate purchases, track procurement progress and ensure that the quality and engineering specifications of supplied materials and equipment are verified by relevant technical specialists on the team.
• Conduct monthly budget follow up and prepare and execute activity cash forecasts in line with project work plans, flagging any budget burn rate issues to the Field Coordinator on time.
• In consultation with Field Coordinator and WASH Coordinator, lead regular project implementation review sessions, adapting necessary lessons and updating work plans.
• With the support of WASH Coordinator, prepare consultancy, contracting and administrative documents (ToRs. MOUs, Handovers, etc.) to be jointly signed with relevant vendors, authorities, communities, or partners.

Program Development:

• In consultation with Field Coordinator and technical guidance of the WASH Coordinator, continuously explore ways to develop and expand and to deepen SI programming in the area, with emphasis on increasing impact to beneficiaries.
• Continuous surveillance, tracking and mapping of emergency trouble spot areas through IOM DTT tools, Government institutional channels and bilateral contacts with agencies on the ground.
• Lead needs assessments to inform programme expansion/contraction -or deepening impact.
• Participate in programme/area strategic planning, providing sound contribution to the evolution of WASH strategy in the area,
• Adopt best practices to the project through forging dual strong synergetic relations with SI FSL Sector on one hand, and with WASH programs in the NE and NW RRM interventions.

Staff performance planning and development:

• Cultivate open and transparent communication channels within the Project team where staff feel free to approach and express their opinions, dissagreements and fears to their managers
• Participate in recruitment and induction of Project staff.
• Continuously review Project staff deployment versus workload and advise Field Coordinator, WASHCOO and HR on the adequate establishment levels.
• Supervise teams, ensuring timely performance planning and evaluation in consultation with HR, FC and WASH Coordination
• Budget for and prepare Annual staff Training plans in consultation with WASH Coordination and HR and seek necessary support for implementation of the plan.
• Support and guide staff compliance with SI HR procedures and codes of conduct, including adherence to safety and security guidelines.
• Proactively contribute to teamwork, staff growth and a positive and encouraging work environment.

Collaboration and Communication:

• Counterpart external collaboration and coordination –Government agencies, public institutions, humanitarian actors.
• Ensure close consultations and references with actors on the ground during emergency assessments including WASH/Shelter/ Nutrition and Health NGOs, Government authorities and Community leaders.
• Actively represents SI at RRM committee and other for a and Cholera forums when requested by Cholera Focal point, making presentations on new notable SI achievements.
• Ensure that draft reports and any annexes relating to specific activities for the donor reports and/or amendments, ensuring that all reports are delivered on time and in the correct formats.

Capitalization/Lessons learnt and documentation Archiving:

• Use the capitalization tools proposed by Solidarités International to document project methods, successes, and challenges.
• Participate in the centralization and distribution of procedures, guides and tools linked to the projects’ activities.
• Capitalize on intervention methods and techniques and on the experiences acquired by Solidarités and other participants in the projects’ activities to inform and improve future project design.
• Write handover reports before the end of his/her contract and send it to the appropriate persons on the mission and at headquarters.

Profile
Technical Competencies and Requirements:

• B. Eng in Civil Engineering, Environmental Engineering,or related courses.
• Project related skills: good knowledge of the project cycle, project implementation, emergency response (cholera), Reporting, proposal writing, project follow-up.
• Excellent knowledge of CAD software (Auto CAD, Archi CAD, and so on), as well as Excel, PowerPoint,
• and Word applications. Understanding of engineering design and ability to read technical drawings
• Professional experience: At least 3 years of experience in a similar position, strong skills in external representation and coordination.
• Languages: English, knowledge of other languages spoken in areas of operation is a plus
• Personal qualities: Reliable, honest, excellent organizational skills, stress tolerance, good interpersonal
• (communication) skills, and team player.