EFM Acquisition and Assistance Specialist at US Embassy

Summary:

The United States Agency for International Development (USAID) in Abuja, Nigeria is seeking eligible and qualified applicants for the Acquisition and Assistance Specialist position in the USAID OAA Office. The U.S. Mission in Nigeria supports Diversity, Equity, Inclusion and Accessibility (DEIA). 

Duties

The Acquisition and Assistance Specialist (Entry Level/EL) is located ln the Regional/Mission Office of Acquisition and Assistance. The function of the Office is to provide Acquisition and Assistance (A&A) support to Technical Offices and Development Objective (DO) Teams in the Mission, and in any Offices that may be supported by the Mission. The primary purpose of this position is to support the cognizant Mission Contracting/Agreement Officer, by performing a variety of A&A duties including, writing grants, cooperative agreements, contracts, and other procurement instruments, and preparing amendments/modifications to such instruments in support of the Mission.

The Specialist reviews and recommends approval or revision of requisitions in the Global Acquisition and Assistance System (GLAAS); reviews and recommends approval or revision of statements of work (SOW); drafts A&A solicitation documents; performs cost and price analysis; analyzes A&A offers or applications received; drafts A&A award instruments and modifications; analyzes budgets; recommends special A&A award requirements; writes memoranda of negotiation; and, prepares other required documentation. The Specialist maintains up-to-date A&A files and records, manages Contractor Performance Assessment Reports (CPARs), and supports award closeout. The Specialist provides guidance to supported Teams related to A&A award modifications. The Specialist is responsible for carrying out day-to-day activities under the mentorship of more senior Office employees. 

Education Requirements:

• A Bachelor’s degree or the equivalent of a four-year US college/university degree is required.

Experience:

• A minimum of two (2) years of progressively responsible experience in acquisition and assistance, development assistance, or a position that requires closely related skills, such as program management, law, or financial management, is required. One year of this experience must have been gained working in a position equivalent to responsibilities in this job description or an occupation that requires similar skills.
• At least two (2) years of this experience must have been gained working in a position equivalent to responsibilities in this job description or an occupation that requires similar skills within an international/local organization, U.S. Government department or agencies or other international development organizations. Note: The USAID HCTM's Substitution of Experience for Education policy flexibilities can be considered.

Skills And Abilities:

The ability to plan and administer simple A&A activities and provide A&A support for Agency programs and projects in a timely manner, is required. The ability to apply contracting and assistance regulations, procedures, and policies to acquisition and assistance programs involving few complexities, is required. Skill in solving practical problems relating to A&A is required. An ability to deal effectively with mid- to high-level representatives of the US, local, and regional business community, and with colleagues in USAID Missions and/or host governments throughout the region, is required. Skill in the use of most elements of the Microsoft Office suite is required.

Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail, are required. The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY, and meet all STANDARDS OF CONDUCT/ETHICS STANDARDS in accordance with US Jaw throughout all phases of the A&A process, is required.

Demonstrated ability to organize and manage A&A actions and filing systems effectively; ability to deal effectively with mid and high-level officials of agency/host government/private sector is required. Must have analytical skills in order to determine applicability of USAID regulations pertaining to filing and closeout of A&A actions. Must have the ability to learn federal acquisition regulation and code of federal regulation with respect to procurement rules and regulations.  Ability to do research on the internet is required.