Driver / Mechanic at Medecins Sans Frontieres

Contract: Fixed term contract and Working hours according to Nigerian law

Accountabilities / Responsibilities (non-exhaustive list)

• Transporting MSF staff, patients and materials under good safety conditions and responsible for the fleet maintenance and the appropriate use and maintenance of MSF vehicles, in accordance with MSF rules, standards and protocols in order to have the vehicles in optimal running conditions
• As driver, performing the tasks of transporting authorized goods and passengers in an MSF vehicle, ensuring its technical and safety conditions and respecting the country's traffic rules and MSF security rules in order to provide a safe, smooth and efficient service. Responsibilities are same as stated in the Driver JP (as per attached).
• As mechanic, in charge of maintaining all MSF vehicles and generators, ensuring that they are in good working condition and that they have the necessary materials and equipment, such as tools, emergency box, radio, spare parts, etc. Tasks includes fixing minor mechanical problems and liaising with the Fleet Supervisor / Logistics Supervisor for major mechanical problems. Ensuring that staff have and uses the appropriate protective materials
• Maintaining up to date and accurate department stock cards and tracking the consumption and condition of products dedicated to MSF vehicles. Using materials according to MSF policies and procedures and in collaboration with the Supply Chain Supervisor, preparing the monthly local purchase order.
• For the fleet management, responsible for planning and organizing the weekly check-up and service of the vehicles according to MSF policies and procedures. After every service, repair and check-up, completing the necessary documents, such as logbook, check-up sheet and monthly report. Reporting any mechanical breakdown to the logistics manager.
• Ensuring that all cars have the required papers and equipment (road-books, triangle, fire extinguisher, road triangle, spare oil, coolant, map, insurance driver licenses, matriculation, etc)
• With the Logistics Manager, identifying training needed by the drivers and making appropriate recommendations regarding the appropriate trainer.
• Providing the logistics manager with a monthly report addressing at a minimum, the progression of activities, the difficulties encountered and the plan of action for the following months.
• Performing, under the support of OCP Mechanics the following:
  • Monthly maintenance checks for all of MSF vehicles and generators in Kano to ensure they are in perfect condition for their use.
  • Conduct autonomously all the Service A for MSF vehicles
  • Conduct, under the supervision of MSF OCP Mechanics / Katsina, any service C for MSF vehicles. Services can be done in Katsina or Kano, as per the OCP Mechanics / Katsina recommendation and decision from the logistics manager

This includes the following tasks

• Performing maintenance according to the instructions in the logbook, ensuring all type of services to all vehicles are done on time (i.e. mini A, medium B and full C, and special services referred in logbook when possible)
• Testing all vehicles after each service is concluded and before it is handed back to its driver.
• Keeping record of vehicle’s driver remarks, and carrying out repairs if needed (vehicles and other mechanical equipment) and filling in service, repair or vehicle log book. Reporting to the line manager any problem related to MSF vehicles o In the case of a breakdown, making a diagnosis, informing the line manager and after approval carrying out any complex / advanced repairs needed.
• Following up the validity of all documents (annual inspections, insurance or any other required documents)
• Assisting in the briefing or training of drivers regarding vehicle services and maintenance
• Managing the stock of consumable items, filling in the stock cards, carrying out physical stock inventories, executing orders necessary for renewing stock, avoiding any shortage
• Responsible for the equipment and Tools, including Radio Equipment extinguishers, checking they are correctly and safely used, maintaining and renewing them when necessary and keeping the inventory updated
• Keeping workshop and its surrounding clean and tidy.
• Ensuring that all record sheets and books related to maintenance are always completed and preparing needed reports before and after any repair or required maintenance
• Carry out quarterly evaluation of external workshop in case of sub-contracting as well as heavy and light Vehicle renting
• Reporting : Comply monthly Mechanic report for generator and vehicle clearly stating maintenance carried out within the month and action plan for coming months

Minimum Requirements

• Essential Technical Certification or proven experience in automotive mechanic and organization abilities
• Essential 2 years minimum of previous experience in technical work as assistant mechanic
• Valid driving license for vehicles
• Desirable in MSF or other NGOs
• English required, additional local languages essential.
• Desirable knowledge of basic mechanics
• Commitment, Flexibility, Stress Management, Results, Teamwork, Service.