Driver & Logistic Assistant at Hikima Community Mobilization and Development Initiative

Job Summary

The Driver logistics officer is responsible for overseeing the fleet and transportation needs of the office.  In addition, they will provide logistical support to help ensure the smooth and efficient operation of the assigned location(s).  The amount of time devoted to these dual roles will vary according to the needs of the departments as outlined in the additional responsibilities section below

Responsibilities:

• Transport, Administration and Logistic Support for the USAID biodiversity conservation program;
• Provide transportation for the Program, staff pickup and drop off, airport collection and transport of visitors as directed by the Senior Managers;
• Coordinate with the operations manager to follow up and execute driver planning and scheduling using Outlook Calendar or other means of scheduling as assigned, keep a logbook of all vehicle use and travel, and register transportation requests with the operations manager in the relevant location as assigned;
• Assist the Finance team to deliver purchase orders, payment transfers to the bank and/or suppliers, conduct petty cash purchases for minor office expenditure;
• Register, deliver and distribute mail as needed, both incoming and outgoing;
• Assist the Operations team to obtain quotations and raise procurement requisitions for small value purchases (as required);
• Collect airline tickets, vouchers and equipment for program teams and advisers;
• Assist program teams and advisers in the facilitation of driving licenses or certification of documents;
• Submit entry visa applications for official travel to various Embassies/Consulates and collect visas;
• Deliver correspondence to government authorities and assist in processing various permits (such as airport pass etc.);
• Liaise with the operations manager on all airport transfers of and support for leased vehicles;
• Assist Office Manager with Asset Management, transfers, labelling and stock takes;
• Assist IT Officer with support tasks and develop IT support function redundancy;
• Provide relief reception assistance when required;
• Proactively assist teams and work flexibly across the program;
• Perform other duties as assigned.