Document Controller at Nestoil Plc

We’re on an evolutionary journey where we’re changing our story. We are looking to hire an experienced Document Controller to join our diverse team in our Company.

In this role, you will be responsible for appropriate documentation, management and control of the Company’s vital documents

As a Document Controller, you will be responsible for:

• Carrying out document management and processing in line with the Company’s Electronic Information Management System.
• Developing, recording, transmitting and maintaining all Document/Data in appropriate registers using acceptable format. 
• Updating document distribution log regularly as well as document control records.
• Arranging for controlled access and temporary removal of hard documents when required.
• Tracking procedure status in MS access.
• Monitoring the flow of Project Management, Engineering and Procurement documents through the system, as applicable and advise relevant Project personnel accordingly.
• Liaising with all project personnel to ensure proper control of Project management, Engineering, and Procurement documents
• Assigning numbers to project documents for easy identification, indexing & filling.
• Compiling all handover/project completion documents in format acceptable to the client
• Ensuring strict adherence to QHSE policies and procedures and complying with safe work methods as required. 
• Performing any other duty that may be assigned by Supervisor/line Manager

What are we looking for?

• Minimum 3 years in related roles.
• First Degree/Equivalent 
• Knowledge of Document Control, Quality Assurance processes and procedures
• Knowledge of industry and regulatory standards for record keeping
• Proficiency in preparation of Reports/Minutes of Minutes (MOM).
• Ability to evaluate, prioritize, organize and delegate work schedules. 
• Concern for order, quality and accuracy.
• Initiative
• Proactive and intelligent
• Strong attention to detail
• Highly motivated and have ability to work under tight deadlines. 
• Team player with excellent personnel management skills.
• Strong communications skills to work across departments.
• Good analytical skills, excellent interpersonal skills and a professional telephone manner