Document Controller & CPMO Coordinator at Stockgap Fuels Limited

CPMO-DC-01

Role Overview

• Stockgap Fuels Limited is seeking qualified engineering and project management professionals for full-time positions within the Office of the Chief Program Management Officer (CPMO).
• Manage all project correspondence, transmittals, technical documentation, and turnover dossiers across the CPMO portfolio while providing executive coordination support (meeting minutes, action tracking, and calendar management).

Key Responsibilities

• EDMS Management: Maintain the central project repository (EDMS / SharePoint) with standardized folder hierarchies, document numbering, and revision controls.
• Transmittals & Drawing Control: Register, distribute, and track incoming/outgoing correspondence, contractor transmittals, drawings, datasheets, and ITPs.
• Turnover Dossiers: Compile and audit complete handover packages, inspection records, regulatory permits, and variation orders.
• Executive Coordination: Draft agendas and minutes for Steering Committee and CPMO meetings, manage action logs, and consolidate weekly/monthly dashboards.

Key Requirements

• Education: B.Sc/B.Eng or HND in Engineering, Information Management, Business Administration, or a related discipline.
• Required Experience: 5–8 years total document control experience (minimum 3 years on engineering/capital projects)
• Track Record: Hands-on experience compiling at least one complete project turnover handover package.
• Software Tools: Proficiency in SharePoint, EDMS, or Aconex, alongside advanced MS Excel skills (registers, pivot tables, trackers).