Document Control Officer at XPO Marine Services Limited

Role Description

This is a full-time on-site role for a Document Control Officer. The personnel will be responsible for maintaining an efficient and accurate document control system for XPO Marine Services Limited. This includes but is not limited to the following tasks:

• Oversee the classification, and indexing of all company documents, both electronic and physical, to ensure easy retrieval and reference.
• Maintain a centralized document management system, ensuring documents are accurately labeled, versioned, and archived appropriately.
• Collaborate with cross-functional teams to collect, review, and approve documents, ensuring they adhere to company standards and regulatory requirements.
• Coordinate document reviews and approvals, tracking the progress and maintaining clear communication with stakeholders.
• Monitor and enforce document control procedures to maintain consistency, accuracy, and compliance throughout the organization.
• Support the creation, formatting, and distribution of documents, ensuring they align with company branding and style guidelines.
• Ensure documents are regularly updated and obsolete versions are removed, preventing confusion and maintaining data integrity.
• Assist in conducting audits to ensure the accuracy and completeness of document records.
• Train new employees on document control procedures and provide ongoing support to ensure adherence to established guidelines.
• Generate reports and metrics related to document control activities for management review.
• Stay updated on industry best practices and trends related to document control and propose improvements to enhance efficiency.
• Any other duties assigned.

Qualifications & Experience.

• B.Sc Degree in Library Science, Information Technology / Management, Record Management, Secretarial studies, or other related fields (Having a Master’s Degree is an added advantage).
• 3+ years relevant work experience.
• Proven work experience as a Document Control Personnel
• Attention to detail and ability to work independently and as part of a team.
• Time-oriented approach to tasks
• Ability to manage and maintain database using different information technology management systems.
• Solid knowledge of SharePoint, Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
• Knowledge of relevant industry regulations and standards
• Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Strong attention to detail and accuracy.
• Effective communication skills, both written and verbal.