Document Control Lead at Hedgestone Nigeria

The ideal candidate shall manage all project documentation, ensuring accuracy, traceability, and compliance. 

Responsibilities

• Implement robust document management systems and procedures for the systematic capture, storage, retrieval, and distribution of all project-related documentation from project inception.
• Define document numbering, revision control, and approval workflows.
• Develop the Master Document Register (MDR) for tracking deliverables.
• Manage the deliverable release schedule across all project phases, ensuring efficient document control and information management throughout the project lifecycle.
• Ensure all project documents are properly categorized, indexed, and archived for easy retrieval.
• Manage the transmittal of documents between all project stakeholders (Client, EPC Contractor, vendors, subcontractors).
• Consolidate as-built documentation for regulatory submission, compile test records (hydrotest reports, calibration certificates), and verify punch list completion and update final documentation.
• Ensure the final archiving of all project documentation, including as-built drawings, operation and maintenance manuals, and final reports, facilitating comprehensive project handover.

Job Requirements

• Bachelor's in Engineering, Information Management or related field
• Minimum 8 years in document control, with 5 years in oil/gas sector
• Mastery of document management systems (SharePoint, Aconex, Documentum, etc)
• Strong understanding of engineering document workflows and version control
• Experience with QA/QC documentation for oil & gas projects
• Experience on at least 2 major pipeline projects
• EDMS Administrator Certification (for relevant software)
• Nigerian Institute of Management (NIM) certification (advantageous)
• Proficiency in Microsoft Office Suite (Advanced Excel mandatory)
• Strong reporting and analytical skills
• Knowledge of Nigerian Content Development requirements
• Fluency in English (written and spoken)
• Experience working in Nigerian oil/gas sector preferred