Director, Regional Financial & Operations Support at FHI 360

Position Summary:

• Lead communication activities for FHI 360’s West Africa, Middle East Regional Office (WAMERO), which also covers Latin America and the Caribbean and Eastern Europe (LAC and EE).
• We need someone with a gift for finding solutions. Someone who has a can-do attitude and enjoys working with people from a diverse set of backgrounds, who excels in building strong and positive teams.
• Find out what international development and humanitarian work does from the inside, putting your management and financial management skills to use for a great cause. You would report to the Regional Director, and work closely with teams in 13 countries.
• There are two regional positions. One in Jordan, Tunisia or Morocco and the other in Senegal, Ghana, Nigeria or Cameroon.

Key responsibilities:

• Provide financial and administrative leadership, mentorship, and oversight to assigned region,  both the team directly under WAMERO and support for country offices in the region. Specifics include:
• Facilitate organizational change to support business and process improvements and overall departmental/divisional efficiency.
• Provide oversight and direction for the Regional Office financial transaction and accounting practices.
• Ensure high capacity and understanding of FHI 360 financial and administrative guidance regionally, and at country level.
• Coordinate Regional Office  budget analysis, provide input into and monitor budget forecasts and review progress against administrative cost reduction goals.
• Alert Portfolio/Project and Department Directors to budget risks; ensure that appropriate risk authorization documents are processed, and steps are taken to resolve issues.

Compliance and Fiscal Excellence:

• Provide oversight and direction for the Regional Office’s financial transaction and accounting practices.
• Ensure implementation and integration of financial and accounting systems.
• Perform specialized functions in the areas of financial management and analysis, budget development and monitoring, supply and logistics, property management, office management and other essential administrative requirements.
• Prepare and analyze monthly management reports summarizing project, management, and development expenditures versus budgets and obligated funds.
• Supervise/monitor spending on overhead and other accounts as needed.
• Assist with the preparation of proposal budgets as needed/required and per guidelines.
• Ensure adoption of standardized procedures and monitoring systems to assure compliance with both client and corporate policies.
• Monitor consolidated financial reporting and control systems for the RO to ensure compliance with internal policies and practices.
• Provide oversight and monitoring of work plans, staff labor allocations and budgets, working closely with portfolio directors and countries.

Building Skills in the Region

• Provide strategic and operational inputs from a regional perspective to corporate services and systems development.
• Lead and advise staff in the development and implementation of all financial and administrative policies, programs, and procedures.

Process improvement and Problem Solving   

• Works on complex problems that require in-depth evaluation of data and various factors.
• Facilitate organizational change to support business and process improvements and overall departmental/divisional efficiency.
• Liaise with key enterprise services (e.g., Human Resources (HR), Contract Management Services (CMS), Business Services, Operations Management, Office of Compliance and Internal Audit (OCIA), and Legal) to ensure effective integration with finance and administration.
• Resolve issues affecting the business operations of the Regional Office (RO) and facilitate better interaction and cooperation with central services departments.
• Ensure adoption of standardized procedures and monitoring systems to assure compliance with both client and corporate policies.
• Provide oversight and monitoring of work plans, staff labor allocations and budgets, working closely with portfolio directors and countries.

Supervision

• Supervise a team of finance and administration staff and provide technical (financial) supervision of lead finance team members throughout the region.
• Work closely with other leaders to assure appropriate management and support of portfolios/projects in FHI 360 Country Offices.
• Provide input and work with HQ teams (Finance, Information Solutions and Services (ISS), Operations Management Office (OMO), etc.) to review/ generate new FHI 360 policies and Standard Operating Procedures (SOPs).
• Fully support HQ team to successfully implement new projects. Take proactive role to implement HQ directives when HQ has limited resources and tight timelines.
• Work closely with HQ team to implement new projects
• Perform other duties as assigned!

Collaboration with other teams

• This position requires regular contact and relationship building with teams throughout the company, including Finance, Information Solutions and Services (ISS), Operations Management Office (OMO), and Contract Management Services to review/ generate new FHI 360 policies and Standard Operating Procedures (SOPs).
• Work closely with other leaders to assure appropriate management and support of portfolios/projects in FHI 360 Country Offices.
• Decisions made generally affect the organization's operations and may impact overall business activities.
• Perform other assignments as requested by the Regional Director.

Knowledge, skills and abilities:

• Excellent leadership skills in financial management, audit and compliance, and personnel management
• Demonstrated familiarity with global development and not-for-profit management.
• Ability to develop and maintain productive relationships with colleagues, subcontractors, vendors, and collaborating implementing agencies.
• Ability and willingness to travel nationally and internationally as needed
• Must be able to read, write, and speak fluent English. Second language used in the region (French, Spanish, Arabic) highly desirable
• Sensitivity to cultural differences and understanding of the political and ethical issues.

Minimum requirements:

• Bachelor's Degree or its International Equivalent in Finance, Business Administration, International Management, Public Policy or Related Field.
• Master’s Degree preferred.
• Typically requires a minimum of 10+ years of relevant experience.
• Experience with international development programs; including 5 years relevant supervisory experience.
• Demonstrated experience with financial and contractual management of USAID contracts and cooperative agreements including budget design, financial oversight, and expenditure projections.
• Experience working with projects and leadership in multiple countries.
• Non-governmental organization (NGO) experience preferred.

Working conditions and physical requirements:

• Normally working in the office or remote
• Should be able to travel as required by nature of work – up to 25%!