Deputy Warehouse Coordinator at BOURBON Oil & Gas

Roles and Responsibilities

• The Deputy Warehouse Coordinator is responsible for controlling all stock movements and inventories, especially the accuracy between physical and ORACLE figures.
• She/He shall also replace the Warehouse Coordinator during his/her leave and handle the warehouse housekeeping.

Description and Expected Outcome / Performance Indicators

• Follow receipt, storage, and timely delivery of goods and materials.
• Assist the Warehouse Coordinator to Identify areas of improvement and establish innovative or adjust existing work procedures and practices.
• Ensure vendors’ deliveries are received and checked with end users
• Control full accuracy between documentation, deliveries and dispatches
• Prepare any necessary documentation, especially ORACLE reports and dispatch them properly
• Control the arrangements of materials / spare parts properly in the container upon delivery
• Control the dispatch of materials / spare parts as required by vessels and end users
• Handle stock movements in ORACLE.
• Prepare inventory as requested by the Warehouse Coordinator
• Organize and maintain inventory and storage area
• Ensure shipments’ and inventory transactions’ accuracy
• Prepare Mini-Max, security stocks and automatic reorders
• Prepare report on mini-max levels and automatic reorders to get approvals from end users
• Assist the Warehouse Coordinator to achieve high levels of customer satisfaction through excellence in receiving, identifying, dispatching and assuring quality of goods
• Jointly work with the Warehouse Coordinator to Measure and report the effectiveness of warehousing activities and employee’s performance.
• Prepare report on mini-max levels and automatic reorders to get approvals from end users
• Ensure proper respect of HSE rules and requirements, housekeeping and maintenance.

Qualifications, Skills and Experiences
Qualifications:

• Bachelor’s Degree in Social Sciences, Supply Chain Management, Management; or a degree in any related field of study or equivalent combination of experience and education in the oil and gas, offshore or marine & Logistics Sector.
• Fluency in English. Excellent oral and written communication skills
• Leadership and management skills are essential in Material Management and must be able to demonstrate previous experience of managing people, including performance assessment.
• Plan, organize, supervise and participate in the operations and activities of the Company Warehouse.
• Train, supervise and evaluate personnel.
• Utilize space efficiently and effectively.
• Maintain inventory.
• Receive, issue, store and return warehouse stock and supplies.
• Maintain accurate records of stock transactions.
• Work independently with little direction.
• Observe health and safety regulations.
• Read, interpret, apply and explain rules, regulations, policies and procedures.

Work Experience:

• 5 - 7 years’ experience in warehouse Management, Stock Controlling, similar position in the Marine & Logistics Company
• Background in Warehouse Management coupled with knowledge of Capital Projects Information Management.
• Methods of receiving, inspecting and issuing materials.
• Materials, equipment and supplies used in a marine and Logistics Industry.
• Warehouse operations, procedures, equipment and terminology.
• Space utilization and inventory techniques.
• Proper methods of storing equipment, materials and supplies.
• Health and safety regulations.
• Record-keeping techniques.
• Inventory methods and practices.
• Principles and practices of training and providing work direction.
• Interpersonal skills using tact, patience and courtesy.
• Automated warehouse inventory system.

Candidate Criteria
Minimum level of education required:

• Bachelor's degree (3 years)

Minimum level of experience required:

• 6 - 10 years.