Deputy Program Manager, Access to Justices at Public and Private Development Centre (PPDC)

• Job Summary
• The Deputy Program Manager reports to the Program Manager, Access to Justice and supports the management team in institutional planning, oversight management and delivery of all PPDC programmes and stakeholder engagement in the Access to Justice space.
• The Deputy Manager will be responsible for supporting coordination and administration of all aspects of the ongoing programs including planning, organizing, leading, monitoring, and reporting program activities including ensuring that gender dimensions of the access to justice program are well covered.
• S/He will be responsible for providing direction, coordination and support to the programs team.

Main Duties & Responsibilities

Program planning and implementation and risk management:

• Support the definition, design, development, and implementation of Access to Justice programmes in accordance with the overall objectives of PPDC and donors.
• Support program budget design and updates; oversee budget monitoring and cash projections.
• Assist in the development of joint annual work plans as well as budgets based on expected year-end outputs.
• Ensure the delivery of the quality/substance and timely delivery of all Access to Justice project outcomes and adherence to corporate rules, regulations, and procedures.
• Ensure efficient utilization and reporting of resources made available for PPDC’s Access to Justice programs, ensuring accountability to donors, stakeholders and beneficiaries for the programs managed by PPDC.
• Coordinate the development of new ideas and projects to meet the organization’s objectives, goals, mission and vision.
• Ensure close monitoring of activities and the implementation of the M&E framework.
• Support the monitoring of staff’s activities, ensuring compliance with donor and legal requirements, as well as the ethics and efficacy of programming being implemented.
• Support the Manager, Access to Justice and Head of Programmes to ensure that all risks on the project are adequately managed and in a timely manner.
• Support the Head of Programs to ensure oversight of responsible budgetary spending allocation and spending for the Access to Justice Program.
• Reporting and visibility
• Ensure report coordination and overall implementation progress to the Head of Programs monthly.
• Prepare qualitative work plans and compile substantive and program progress reports in close coordination with project partners in line with the outputs/activities agreed in the annual work plans and ultimately ensure information-sharing.
• Work with the Finance team to prepare budget revisions as needed and ensure timely submission of deliverables.
• Support the Manager to establish and manage mechanisms for the exchange of information, experience and lessons learned at the local and national levels.
• Work with the Communications team to ensure wide dissemination and visibility of program achievements.
• Leadership, strategic stakeholder engagement and management:
• Develop strong relationships with stakeholders, authorities, and communities, directly and through the program staff: develop a culture of service, accompaniment, and advocacy.
• Lead, support, and assist program staff by providing technical and strategic guidance, program direction, input and feedback.
• Liaise with other program and project leads and staff to ensure effective and efficient program delivery.
• Coordinate the delivery of services among different program activities to increase effectiveness and efficiency.
• Evaluate short and long-term needs for the program’s success and growth and ensure that these needs are being met.
• Provide and promote thought leadership and visibility for PPDC programs and activities.
• Work with the Senior management team to implement the relevant PPDC communications and human capital development priorities.
• Represent PPDC in the bi-weekly coordination meetings on Access to Justice programs implementation with relevant donors.
• Gender Mainstreaming
• Oversee and manage the implementation of PPDC’s Gender and Social Inclusion initiatives in Access to Justice in program integration and implementation efforts.
• Directly manage budgets and programmes on topics surrounding gender mainstreaming and inclusion issues in Access to Justice.
• Provide own and external perspectives and expertise to further strengthen the integration of Gender and Social inclusion programming within PPDC’s program development and implementation approach in Access to Justice.
• Track PPDC’s Gender mainstreaming and social inclusion efforts and provide updates and reports on the same to relevant stakeholders.
• Attend important relevant events on gender mainstreaming in substantive areas covered by the PPDC Access to Justice program, and disseminate information on progress made in gender mainstreaming, as relevant.
• Competencies
• Strategic Thinking and Planning: Experience in organizational strategic planning and programme design.
• Collaboration: Able to work closely within a small team and to build functional collaborations and partnerships within civil society and across other sectors.
• Communicating and Influencing: Effective communication skills, both verbal and written.
• Cultural Sensitivity: Adaptable and sensitive to work in different cultural contexts.
• Time Management: Ability to work under pressure and meet strict deadlines.
• Leadership and Management: Leading by example, setting direction and supporting colleagues.

Qualifications and Skills

• A Law Degree or master’s degree in criminal justice or its equivalent in Project Management or any related field with at least 5 years’ cognate experience including 2-3 years managing programs.
• Demonstrated success developing and evaluating program models, and selecting and successfully operationalizing innovative programs.
• Strong project management skills managing complex, multifaceted projects resulting in measurable successes and program growth.
• Strength in managing, developing, coaching, and retaining individuals and teams, empowering them to elevate their levels of responsibility, span-of-control and performance.
• Proven capacity to develop and maintain working relationships and develop collaborations with other NGOs, UN agencies, donors, and other major stakeholders in the industry.
• Good knowledge of institutional donor procedures and financial guidelines,
• High integrity and strong work ethics, ability to deal tactfully and discreetly with people, situations and information.