Data Entry & Procurement Officer at Mopheth Group

Job Description:

As a Data Entry & Procurement Officer, you will be responsible for maintaining accurate records of procurement transactions, performing data entry tasks, and providing support to the procurement team to ensure the timely and cost-effective procurement of goods and services.

Job Functions/Responsibilities

• Enter procurement-related data into the company's procurement system with a high level of accuracy and attention to detail.
• Maintain up-to-date records of purchase orders, delivery receipts, invoices, and other procurement documentation.
• Ensure completeness and accuracy of data entry to facilitate effective procurement tracking and reporting.
• Assist in sourcing suppliers/vendors for goods and services required by the company.
• Request and evaluate quotations from suppliers based on price, quality, and delivery terms.
• Collaborate with the purchasing team to prepare purchase orders and follow up on order status as needed.
• Communicate effectively with vendors regarding order inquiries, delivery schedules, and quality issues.
• Build and maintain positive relationships with vendors to ensure timely and efficient service.
• Address any issues or discrepancies related to orders, deliveries, or invoices in a timely manner.
• Maintain organized and accurate records of procurement transactions and vendor information.
• Prepare and maintain documentation related to purchase orders, contracts, and vendor agreements.
• Ensure compliance with company policies and procedures related to procurement and data management.
• Assist in preparing reports and analysis related to procurement activities, spending, and vendor performance.
• Provide insights and recommendations based on procurement data analysis to support decision-making processes.
• Support internal and external audits by providing necessary documentation and explanations as needed.

Requirements/Qualifications

• Minimum of OND/HND (Ordinary National Diploma/Higher National Diploma)/BSC in Business Administration, Economics, or related field.
• Degree in Accounting, business management or a similar field preferred is an added advantage.
• 1year of experience as a procurement officer or in a similar position
• Strong computer skills, including proficiency in Microsoft Office applications and data entry software.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Effective communication and interpersonal skills.
• Ability to prioritize tasks and work under pressure in a fast-paced environment.
• Willingness to learn and adapt to new systems and processes.

Benefits:

• Competitive salary.
• Health Maintenance Organization (HMO).
• Pension.
• Opportunities for professional growth and career development within the organization.