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  • Posted: Sep 14, 2022
    Deadline: Sep 27, 2022
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  • Our Political Section is responsible for political relations between the UK and Nigerian Governments. They monitor the political situation in Nigeria and seek to strengthen the bilateral relationship. The Consular Section at the British Deputy High Commission in Lagos, and our consular network throughout the country, provide assistance to British natio...
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    Corporate Services Assistant, AA

    Job ID: 33/22 LOS
    Grade: Administrative Assistant (AA)
    Start Date: 1 November 2022
    Type of Position: Fixed Term
    Duration of Post: 12 months
    Type of Post: British Deputy High Commission
    Number of vacancies: 1
    Job Subcategory: Corporate Services Support
    Job Category: Foreign, Commonwealth and Development Office (Operations and Corporate Services)

    Main Purpose of Job

    • This is an exciting multi-hatted role at the heart of the British Deputy High Commission. With responsibility for a varied range of Corporate Services support activity, this role assists in the effective delivery of the Corporate Services platform. Finance / accounting knowledge is required to make and monitor various transactions.
    • The successful applicant will need to demonstrate that they are able to work independently with minimal supervision. They will need to exercise good judgement and they will also need to demonstrate excellent organisational skills including time management and the ability to prioritise effectively.

    Roles and Responsibilities
    What will the jobholder be expected to achieve?:
    Accounts (45%):

    • Manage all payments and receipts at the cash office. Ensure prompt replenishment is made and assist with preparation and authorisation of cheques from the weekly batches, if any. Review expenses and claims, daily documentation of cash transactions and ensure monthly checks are carried out by delegated authority (cash transactions)
    • Preparation of all payment schedules and sending it off for processing, also ensuring any payment issues are resolved as soon as possible and Prepare debit memos and MIRs   .
    • Liaise with and communicate with the bank representatives for helping new staff with opening of personal accounts, contacting the back when there are ATM issues, and advice on any issue that relates to bank transactions, payments, or national regulations that may affect the mission.
    • Ensure proper documentation of minutes of meeting during the regular finance update meeting, contractors meeting, CS meeting, amongst others.
    • Perform other basic administrative functions: filing of documents, maintenance of bank implant files, posting of monthly exchange rates on pin board, dissemination of timely information, BT Payments list, email responses, and filing.

    Human Resources (35%):

    • Database management and updating of staff personnel files.
    • Preparation of staff letters and documentation.
    • Assist the Human Resource Officer with new staff on-boarding and enrolment.
    • Maintain accurate HMO staff lists.
    • Providing support to the Learning & Development function.
    • Providing cover to the Human Resource Officer when required.

    General Administration (20%):

    • Stationary Store Management- Addressing all stationery requisitions, reorders, update of occasional stock count, proper documentation and handling of the store on Wednesdays. (Store management)
    • Procurement Responsibilities- Liaise with procurement team to ensure or prevent stock out and placement of special orders; proper receipt and waybill is received. Filing of all BDHC property documents and ensuring correct item description and details.

    Essential Qualifications, Skills and Experience

    • Qualifications in Accounting / Business Administration or any other Social Science disciplines.
    • At least 1 year relevant experience in Finance and HR with knowledge of accounting and payroll.
    • Customer service experience in dealing with large volume of emails.
    • Good working knowledge of IT. Proficient use of Microsoft Office tools – Word, Outlook, Excel, Teams.
    • Good oral and written communication skills.

    Desirable Qualifications, Skills and Experience:

    • Prior experience in audit and financial reporting processes.

    Required Behaviours:

    • Changing and Improving, Managing a Quality Service, Delivering at Pace, Working Together

    Salary
    USD 765.70 monthly.

    Method of Application

    Additional Information  

    • Please check your application carefully before you submit, as no changes can be made once submitted.
    • Employees recruited locally by the British High Commission in Abuja are subject to Terms and Conditions of Service according to local employment law in Nigeria.
    • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
    • The responsibility lies on the successful candidate to;
      • Obtain the relevant permit
      • Pay fees for the permit
      • Make arrangements to relocate
      • Meet the costs to relocation
    • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.  
    • Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
    • Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
    • Reference checking and security clearances will be conducted on successful candidates.
    • The British High Commission will never request any payment or fees to apply for a position.
    Interested and qualified? Go to British High Commission on fco.tal.net to apply

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