Coordinator, Grants and Contract at eHealth Systems Africa

Purpose of the position 

• The Grants & Contracts unit at eHealth Africa ensures robust compliance and delivery mechanisms across the full lifecycle of donor-funded projects and internal grantmaking. It provides policy interpretation, sub-award oversight, and tools that uphold accountability, strategic alignment, and program impact. The unit supports all departments with contractual clarity, performance tracking, and regulatory assurance in a dynamic operating environment.
• The Coordinator, Grants & Contracts, plays a key role in supporting the financial and compliance management of donor-funded programs. The role assists in pre- and post-award processes, including grant tracking, compliance monitoring, documentation, and coordination between internal teams and external partners. It ensures that grant agreements are managed according to organizational procedures and donor regulations, contributing to the smooth delivery of projects.

What you’ll do 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

• Coordinate the review and processing of grant and contract agreements, ensuring alignment with donor and organizational guidelines.
• Track grant deliverables, timelines, and reporting requirements, maintaining accurate records in the grant management system.
• Assist in the preparation of grant budgets, budget modifications, and financial documentation in collaboration with finance teams.
• Maintain a centralized filing system for all grant and contract documentation in line with audit and donor standards.
• Support project teams in ensuring timely submission of narrative and financial reports and preparation of donor financial reports.
• Liaise with program, procurement, and finance teams to ensure grant activities are aligned and properly documented.
• Monitor sub-award agreements to ensure proper reporting and compliance by implementing partners.
• Assist in compiling documentation for audits and donor compliance reviews.
• Contribute to donor communications by preparing drafts of correspondence, updates, and report summaries as required.
• Update and improve templates, tracking tools, and workflows related to grants and contracts.
• Adheres to Policies and Procedures.
• Adheres to the eHealth Africa Code of Conduct as well as ethical standards of the field.

Who you are

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully.

• Grants Strategist: Skilled at navigating donor regulations and aligning them with internal processes to streamline grants management.
• Compliance Leader: Diligent in maintaining contract integrity, financial accountability, and audit preparedness.

Analytical and Detail-Oriented: Adept at reviewing budgets, agreements, and performance data for accuracy and risk.

• Clear Communicator: Confident in presenting grant-related findings, requirements, and guidance to both internal and external stakeholders.
• Proactive Coordinator: Capable of leading processes independently while engaging stakeholders to ensure efficient execution.

Qualifications and Experience

• Bachelor's degree in business administration, finance, economics, or a related field.
• Minimum of 4 years of experience in grant or contract support roles, preferably within an NGO or donor-funded environment.
• Familiarity with donor regulations (e.g., Gates Foundation EU, DFID) is an advantage.
• Experience with software such as NetSuite, Google Workspace, Asana, etc.
• Strong understanding of donor budget requirements and cost proposal development.

Certifications and Licenses

• Financial, Accounting,  Project Management, or the equivalent are desired.