Controls Coordinator / Administrator II at ABNL Limited

Job Summary

• Coordinating compliance controls and integrity in the group
• Ensure implementation and administers
• Manages controls calendar, system access, less analytical more coordination and data management.

Activities

• Reports on Business control KPIs, Irregularity logs
• Key Activities related to Rep letters, Fixed Asset register and adhoc activities (e.g., Awareness training, oi System (oi))
• Reports to Project Controls Advisor
• Works with moderate work direction and is skilled and knowledgeable to the position.

Responsibilities

• Promoting Controls Integrity (CI) & Controls and support to raise staff control awareness
• Identifying new processes or changes and ensure all FCPA requirements are properly performed/updated and approved
• Assisting the Business Manager with key activities as required around budgeting and planning activity
• Ensuring controls catalogs are documented/updated and approved as required by Business Manager
• Supports ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews).
• Updating & filing Delegation Of Authority Guide (DOAG), FCPA’s, MOC’s, Job Handover checklists
• Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting
• Preparing/coordinating the development of controls documentation
• Preparing monthly oi updates
• Monthly reporting of KPI Scorecards for oi & CI
• Providing awareness of Tools in developing oi System 10-1 for system practitioners
• Overseeing the management of the central External Meetings Register and reporting process
• Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group
• Distribute Communications about Records Management within the team
• Safeguarding the department or business units’ vital records
• Complete and retain for ready access both physical and electronic records
• Organizing and Departmental Shared Drive folders and allocating retention codes according to Records Retention Schedule
• Shared folder structuring/organizing/maintenance, installing and removal of access
• Organizing filing/records clean-up days – include on Controls Calendar
• Focal point for all documentation and review processes for Departmental owned contracts. Monitors Quality performance and adherence to contract Terms & Conditions
• Administering contracts by monitoring Purchase Order/Agreement end dates and expenditures.
• Raising Service Requisitions for Department/Business Unit’s owned contracts/service providers.
• Representing Department/Vendor in contract development with Procurement.
• Departmental SharePoint Site Collection Administrator.

Requirements

• Bachelor's Degree in Information Management, Business, Economics, or related degree
• Prior experience in information and record management, administration and data analysis
• Excellent written verbal, communication, presentation skills in English.
• Ability to work effectively in a virtual, multi-cultural team environment.
• Strong leadership and interpersonal influencing skills.
• Self-starter with results and schedule orientation.
• Advanced skills in MS Excel, including data validation, charting, pivot tables.
• Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint.
• Knowledge of Microsoft Access desirable.