Contracts Lead II at Prime Atlantic Cegelec Nigeria (PACE)

Job Summary

• To ensure all contractors operate in compliance with contract terms and conditions while supporting the procurement and financial processes required for efficient contract administration. This role involves overseeing service contract performance, ensuring timely placement of purchase orders, tracking contractor compliance, and mitigating contractual risks. Additionally, the Contracts Lead II plays a crucial role in fostering strong relationships between company representatives and contractors to ensure smooth operational execution.

Job Details

Job Duties/ Responsibilities/Accountabilities:

Main tasks will include but are not limited to the following:

• Ensure that contractors adhere to contract terms, conditions, and performance expectations in alignment with corporate policies and industry best practices.
• Oversee contract administration, ensuring that service contracts are properly executed, monitored, and closed in compliance with procurement and financial guidelines.
• Coordinate the creation and amendment of Service Requests and Service Entries for contract service providers using the company’s SAP system.
• Liaise daily with contractor representatives to resolve issues related to purchase orders, service requests, and payment processing.
• Maintain accurate contractual documentation, including Statements of Agreement (SOAs), purchase orders, meeting records, and key contractual decisions.
• Monitor contract expiration dates and track financial spending to ensure contracts remain within approved budgets.
• Ensure proper invoice receipt, verification, and payment processing while promptly addressing discrepancies.
• Provide support to the Accounts Payable department for the processing of contractor payments.
• Ensure compliance with procurement, financial controls, and business reporting requirements while maintaining accurate cost allocations.
• Assist contractors in achieving compliance with safety, health, and environmental (SHE) requirements by directing them to relevant in-house and external resources.
• Identify and implement performance and efficiency improvement opportunities in service contracts through periodic contract performance reviews.
• Promptly identify and escalate potential control gaps, risks, or non-compliance issues to the appropriate supervisors.
• Ensure contractor performance and adherence to regulatory and company compliance standards.
• Integrate security and community objectives into service contracting plans while considering local business dynamics and regulatory requirements.
• Demonstrate strong safety leadership by adhering to company SHE policies and promoting a safe work environment for all stakeholders.

Requirements

EDUCATIONAL&PROFESSIONAL QUALIFICATIONS

Education Qualification:    

• A Bachelor’s or Higher National Diploma (B.Sc./HND) in Business Administration, Finance, Supply Chain Management, Engineering, or a related field.

Professional Qualification:    

• Experience working with SAP or other contract management systems and Landowner Companies (LANCOs), and community engagement initiatives

Experience    

• 5 - 10 Years