Contracts Administrator III at ABNL Limited

Main Functions

• Ensure Contractors work in accordance with contract terms and conditions.
• Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.
• Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls. Oversee the administration and performance of service contracts.
• Ensure contract payments are executed accurately and anomalies are identified.
• Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner.
• Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.
• Scope of Work specific to this Assignment: Support analyst role, developing tools, management report, data analytics.

Key Responsibilities

• Participate in pre-qualification and contractor selection.
• Liaise with Procurement to ensure required Contract Documents are in place.
• Participate in contract handover between Procurement and Business Line.
• Initiate and Facilitate contract kick-off meeting with Contractor.
• Communicate with Contractor to develop a joint Interface Management Plan.
• Engage in contract life cycle and overseeing the entire contract portfolio for each business line/function.
• Responsible for stewarding contractor interface activities throughout contract life cycle.
• Participate in service planning and develop contract strategy.
• Act as a liaison and coordinator among Procurement, SSH&E and Operations within the business line.
• Establish and maintain the Active Contractor Tracking Database.
• Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.).
• Link to other business lines to share best practice.
• Coordinate and conduct Contractors Site Assessment.
• Coordinate review contractor crew competency.
• Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check and Annual Performance Scorecard).
• Report Contractor performance to OIMS 8-1 System Owner and Administrator.
• Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings.
• Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting.
• Assist with coordinate Level 5 Annual Contractor Safety Forum.
• Assist Contract Owner in performing suspension and/or termination to contracts • Initiate and ensure contract completion and close out with contractor.

Skills and Qualifications

• Candidates should possess relevant qualifications.
• Experience and confidence working in field or industrial environments, including remote locations.
• Experience with Contract administration, with service-contractor environments preferred.
• Experience within a large corporation or complex organizational setting.
• Experience working with developing businesses, and also Landowner Companies (LANCO’s).
• Experience in engaging with contractors, in a developing country environment.
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others.
• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts.
• Knowledgeable of contracts terms and conditions.
• Good observation and listening skills.
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communications and presentation skills.
• Good organizational and administrative skills.
• Good communication skills (oral & written) in English.
• Ability to interact in a multI-cultural environment.
• Good Planning, execution and organizational skills.
• Excellent computing skills.
• Ability to work independently.
• Additional Comments for suppliers: Candidate with excellent analytical skill and proficiency in Microsoft Office tools is required.