Contracts Administrator II at Prime Atlantic Cegelec Nigeria (PACE)

Job Summary

• To ensure that contractors comply with contractual terms and conditions while supporting the timely execution of purchase orders and payments. This role involves overseeing service contracts, monitoring contractor performance, and ensuring compliance with corporate controls, procurement policies, and financial regulations. Additionally, the Senior Contracts Specialist will work closely with field supervisors, procurement, and accounts payable teams to ensure seamless contract administration, risk management, and process improvements.

Job Details

Job Duties/ Responsibilities/Accountabilities:

Main tasks will include but are not limited to the following:

• Ensure that contractors adhere to contract terms and conditions while maintaining compliance with corporate policies and best practices.
• Create Service Entries and amend Service Requests for Production Operations contract service providers within the company’s SAP system.
• Liaise with Contractor Representatives daily to address concerns related to purchase orders, amendments, invoice payments, and contract execution.
• Foster positive relationships between company representatives and contractors to promote collaboration and problem resolution.
• Maintain critical contractual documentation, including Scope of Agreements (SOAs), purchase orders, meeting records, and decisions made.
• Monitor and track contract expiration dates, spending trends, and invoice statuses to ensure timely renewals and compliance.
• Ensure that contract cost allocations are assigned to the correct cost centers or end users.
• Provide contract administration support, ensuring proper records management, compliance with procurement guidelines, and adherence to business controls.
• Assist Accounts Payable with contract-related payments and address any discrepancies or issues.
• Direct contractors to internal and external resources for compliance and safety training, including SHE resources and subject matter experts.
• Work closely with Contract Administrators to identify and implement performance and efficiency improvement initiatives.
• Arrange contractor performance reviews and meetings to address concerns and identify areas for optimization.
• Ensure compliance with safety regulations, reporting all incidents, near misses, and potential hazards in a timely manner.
• Promptly escalate control gaps, compliance issues, or policy violations to supervisors.
• Monitor contractor compliance with company standards and operational guidelines, ensuring adherence to procurement and financial processes.
• Report contractor performance metrics in alignment with global operations and company-specific requirements.

Requirements

EDUCATIONAL&PROFESSIONAL QUALIFICATIONS

Education Qualification:    

• Bachelor’s degree in business administration, Supply Chain Management, Finance, Engineering, or a related field.

Professional Qualification:    

• Nil

Experience    

• 5 – 10 Years