Contract & Procurement Manager at Alpha Mead Group

We are looking for a highly experienced and strategic Contract and Procurement Manager to lead and manage the comprehensive procurement process and contract lifecycle within a vibrant and fast-paced facility management environment. The ideal candidate will have extensive experience in contract and procurement functions gained from working in respected organizations.

S/he should exhibit strong commercial acumen, exceptional negotiation skills, and a profound understanding of vendor relations and contract management specific to the facility management sector. This role requires a proactive approach to developing effective procurement strategies and ensuring optimal supplier performance, all while fostering collaborative relationships with stakeholders to drive operational excellence.

Key Responsibilities:

Contract Management

• Develop, review, and manage all vendor, subcontractor, and client contracts to ensure compliance with legal and regulatory standards.
• Draft and negotiate service-level agreements (SLAs), maintenance contracts, and FM service contracts.
• Monitor and track contract milestones, renewals, and performance metrics.
• Mitigate contractual risks by identifying areas of concern and implementing appropriate control measures.

Procurement Management

• Plan, execute, and oversee the procurement strategy for goods, materials, and services to support facility operations.
• Source and qualify vendors based on quality, reliability, service, and cost-effectiveness.
• Develop procurement policies, procedures, and best practices tailored to the FM environment.
• Ensure timely and cost-effective procurement while maintaining high-quality standards.
• Implement procurement tracking systems and maintain accurate procurement documentation and records.

Vendor Management

• Establish and maintain strategic relationships with key suppliers and service providers.
• Lead vendor evaluations, audits, and performance assessments.
• Coordinate supplier onboarding and ensure compliance with procurement standards.

Budgeting & Cost Control

• Work with finance and operations teams to forecast procurement budgets.
• Monitor procurement spend and identify opportunities for cost savings and process improvements.
• Ensure adherence to approved budgets and procurement plans.

Compliance & Reporting

• Ensure compliance with company policies, industry standards, and legal regulations.
• Prepare detailed reports on contract status, procurement performance, and risk assessments.
• Support internal and external audits relating to procurement and contract activities.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, or related field.
• Minimum of 5–6 years of cognate experience in contract and procurement roles within a reputable organisation, preferably in facility management, construction, or engineering services.
• Relevant professional certification, such as CIPS, CPSM, or PMP, will be an added advantage
• Strong knowledge of FM industry contracting models and procurement practices.
• Proven experience in negotiating complex contracts and managing large vendor portfolios.
• Proficiency in ERP systems and procurement software (e.g., SAP, Oracle, Zoho).
• Strong analytical, interpersonal, and communication skills.
• High level of integrity and attention to detail.