Contract Administrator at Desicon Engineering Limited

Job Objective:

• The Contracts Administrator would be responsible for managing the lifecycle of contracts, ensuring compliance with legal and organizational policies, and supporting contract negotiations. He/She would play a key role in drafting, reviewing, and maintaining contracts while mitigating risks and ensuring smooth contract execution

Key Responsibilities:

• Draft, review, and revise contracts, agreements, and procurement documents in line with company policies and legal standards
• Ensure all required documents, certifications, and insurance policies are submitted by vendors or contractors
• Ensure that contracts are clear, enforceable, and align with business objectives.
• Monitor contract performance to ensure parties meet obligations, deadlines, and milestones.
• Track contract renewals, amendments, and terminations, ensuring timely actions are taken.
• Facilitate contract approvals and signatures from relevant stakeholders.
• Maintain an organized contract repository and ensure proper document control
• Ensure all contracts comply with legal and regulatory requirements.
• Identify potential contract risks and assist in developing mitigation strategies.
• Serve as a key liaison between the company, suppliers, contractors, and legal teams.
• Support procurement and supply chain teams in contract negotiations and vendor management.
• Ensure that contractual obligations, including payment terms and service level agreements (SLAs), are adhered to.
• Assist in resolving contract disputes, claims, and escalations in coordination with legal and management teams.
• Ensure contractors and suppliers understand and comply with contractual obligations.
• Address and resolve contract-related queries from internal and external stakeholders.
• Maintain accurate and up-to-date records of all contract-related documents.
• Generate reports on contract status, compliance issues, and key deliverables.
• Provide management with regular updates on contract performance, risks, and recommendations.
• Assist in internal and external audits by providing necessary contract documents and reports

Functional Competencies:

• Strong Contract Management Knowledge – Expertise in reviewing, drafting, and negotiating contracts.
• Ability to identify risks, errors, and discrepancies in contracts.
• Strong verbal and written communication skills for stakeholder engagement
• Strong understanding of contract law, procurement processes, and regulatory compliance
• Proficiency in contract management software, ERP systems, and MS Office Suite.

Qualifications

• A Bachelor’s degree in Business Administration, Law, Engineering, Quantity Survey, or a related field.
• Good understanding of contract law, and regulatory compliance.
• Ability to handle multiple contracts and deadlines efficiently
• Ability to anticipate and address potential contractual issues