Contract Administrator at Amborg Global Resources Limited

Job Description

• That Contract Administrator shall be actively involved in developing bids, negotiating and evaluating company contracts on behalf of the organization.
• The Contractor Administrator will be required to proactively carry out these duties in a manner that facilitates timely dissemination of information that could affect the smooth administration of the contract and delivery of the project to Management.

Job Brief

• The Contract Administrator shall be responsible for preparing and submitting contract proposals/bids, following up to secure the contract and ensuring holistic oversight over the administration of the contract win terms of documentation, stakeholder engagement, payments and compliance with contract baselines (cost, time and scope) throughout the duration of each contract/project.

Responsibilities

• Preparing bids with relevant documents in line with the tender requirements
• Properly assessing project scope and establishing appropriate benchmarks for preparing contract estimates
• Reviewing contract estimates, including proposed materials, production costs, etc and determine whether they seem reasonable and accurate
• Writing contract letters and other relevant correspondences to clients and prospects
• Preparing and submitting periodic performance/progress reports regarding progress on projects
• Managing contract documentation, correspondence and client engagement
• Ensuring proper records are kept and that all records are accurate and up to date
• Negotiating and recommending contract terms for Management consideration in line with the proposed or established budget
• Developing and reviewing proposals to support organizational goals
• Attending meetings to assess progress on projects which are in motion, and taking detailed notes to share with stakeholders
• Analyzing contracts to ensure they comply with all applicable laws and regulations
• Support Management in seeking for and preparing tenders for new contracts
• Ensure all corporate information on website, corporate profile and other media are available and updated as required
• Project scope definition
• Coordinate the preparation of budgets and estimates
• Review project estimates and budgets
• Coordinate and facilitate client engagements and stakeholder management
• Prepare and make presentations to key stakeholders
• Contract documentation
• Write letters, progress and status reports
• Proper filing and keeping of contract/project documents
• Schedule and attend meetings with stakeholders as required
• Prepare periodic contract status reports outlining challenges and recommendations
• Conduct analysis showing qualitative information and variances for Management decision purposes
• Custodian of project documents

Requirements and Skills

• First Degree in Quantity Surveying or related field
• MBA or a professional certification in the Accountancy, Banking, Stockbroking
• Proven working experience in Contract Administration from mid-level to senior-level management with a reputable Construction Company
• Possess superior attention to detail in order to spot inconsistencies in contracts
• Minimum of 10 years prior experience in a contract administration role or a related field
• Strong negotiation, mediation, conflict resolution and crisis management skills
• Strong communication skills with proven experience in relationship management and client engagement
• Strong work ethic with ability to deliver expected results independently and as part of a team
• Result-oriented with ability to plan and stay focused on a task for extended periods without affecting performance of other tasks
• Excellent report writing and letter writing skills
• Must have excellent analytical thinking skills and problem solving abilities
• Numerical and good with financial analysis
• Should exhibit strong organizational and time management abilities
• Highly adaptable with the capacity to deliver results under pressure
• Excellent time and project management skills
• Demonstrable knowledge of contract law, accounting principles and finance will be an added advantage