Consortium Officer at International Rescue Committee (IRC)

Project Overview:

The BHA (Bureau of Humanitarian Assistance) project, Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria” will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with four Partners aim to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

Scope of Work: The Consortium officer will report to the Senior Consortium Manager Northwest based in Katsina and will be responsible for providing all administrative tasks, managing departmental correspondence with regular stakeholders/ Consortium Partner and meetings schedule, preparation and reporting. The main duties include managing office files, organizing meetings and regular reports, and organizing records.

Key responsibilities:

Administrative Support:

Provide administrative support to the consortium, including organizing meetings, managing correspondence, and maintaining records. Ensure that consortium operations are conducted efficiently and in an organized manner. Organize and facilitate training sessions, workshops, and mentoring programs to enhance the skills and knowledge of staff, NGOs, and CBOs. Organize a filing system for important and confidential consortium documents, such as letters and memorandums of understanding with MDAs and partners. Manage office supplies stock and place orders. Prepare reports and presentations with statistical data, as assigned.

Meeting Coordination:

Facilitate regular meetings, including sending invitations and placeholders, preparing agendas, taking minutes, and following up on action points. Organize consortium meetings and events with MDAs and partners. Prepare presentations, spreadsheets, and reports for meetings.

Communication and Relationship Management:

Foster and maintain strong relationships with government agencies, local authorities, NGOs, and other relevant stakeholders by ensuring timely delivery of correspondence and acknowledgment letters. Distribute and file consortium correspondence. Maintain accurate records and documentation of all consortium activities, meetings, and communications.

Project Management:

Support the planning, implementation, and monitoring of consortium projects to ensure they are on track, within scope, and within budget. Coordinate the development and submission of project proposals, reports, and other documentation required by donors and stakeholders. Ensure compliance with donor regulations, including USAID/BHA, and other relevant guidelines. Liaise with the finance departments of consortium members to ensure proper financial management and accountability. Ensure documentation of the consortium’s strategic plan. Prepare regular reports on events, expenses, and office budgets. Identify potential risks and challenges, or any issues or conflicts that arise within the consortium, and promptly report them to the consortium Team Leader.

Other Tasks:

Any other tasks assigned by the supervisor.

Team Management:

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.

Qualifications

• University degree in social sciences or social work (bachelor’s or Equivalent).
• Ability to manage teams especially field teams in a challenging environment
• Ability and willingness to live and work in a challenging environment
• Good communication skills (written and verbal), cultural sensitivity, flexibility, ability to improvise, team player.
• Ability to live and productively work under stress and in insecure and harsh environments while maintaining a sense of humor

Languages:

• Fluency in English and other languages desirable. 
• Knowledge of the local language will be an added value.

Key Working Relationships

• Position Reports to: Senior Consortium Manager.
• Indirect/Technical Reporting: Deputy Team Lead, Field Coordinator

Computer / Other Tech Requirements:

• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
• Ability to Travel: 50% of time if applicable.