Consortium Information Management Specialis at Danish Refugee Council (DRC)

Purpose

• The Consortium Information Management (IM) Specialist will support the Consortium Management Unit (CMU) in establishing and managing a centralized, interoperable information management system to support coordination, reporting, and data sharing across consortium partners.
• The position will oversee the ActivityInfo platform as the primary information management system for the consortium, ensuring harmonized data collection, partner reporting, beneficiary tracking, and operational dashboards across partners implementing Multi-Purpose Cash Assistance (MPCA), protection, and WASH activities.
• The IM Specialist will ensure data quality, deduplication, timely reporting, and evidence-based analysis to strengthen humanitarian response coordination and support donor reporting requirements.

Duties and Responsibilities
ActivityInfo System Management (Primary IM Platform):

• Lead the design, configuration, and management of the ActivityInfo platform as the primary consortium Information Management system.
• Develop and maintain ActivityInfo databases, reporting forms, and indicators aligned with consortium logframes and donor reporting requirements.
• Ensure harmonized data entry, reporting templates, and indicators across consortium partners.
• Design, maintain, and adapt advanced scripts for automated scoring of partners’ registration assessments in line with the consortium’s Vulnerability Assessment Framework
• Manage user access, permissions, and system administration within ActivityInfo.
• Develop automated dashboards and reporting tools within ActivityInfo to support operational decision-making.

Consortium Information Management:

• Support the implementation of a centralized information management platform enabling data sharing and coordination across partners.
• Maintain consortium databases and ensure secure and structured data storage.
• Ensure deduplication mechanisms across partners.
• Facilitate interoperability between ActivityInfo and other partner data systems where relevant.

Rapid Response Mechanism (RRM) Data Management:

• Develop rapid data collection and reporting tools within ActivityInfo for RRM responses.
• Ensure timely data reporting during emergency responses.
• Produce rapid situation reports and response dashboards following emergency alerts.

Partner Reporting and Coordination:

• Serve as the Information Management focal point for consortium partners.
• Provide technical support to partners on ActivityInfo data entry, reporting, and data quality standards.
• Consolidate partner data into consortium dashboards, operational updates, and donor reports.
• Support preparation of ECHO reports and consortium performance monitoring.

Information Products and Visualization

• Produce visual information products including:
  • Dashboards
  • Infographics
  • Maps
  • Analytical briefs
  • Ensure information products support strategic decision-making and coordination mechanisms.

Capacity Building:

• Provide training to consortium partners on:
  • ActivityInfo system use
  • Data collection tools
  • Information management standards
  • Data quality assurance
• Strengthen partner capacity in data analysis, reporting, and visualization.

Data Protection and Compliance:

• Ensure ActivityInfo systems comply with:
  • Data protection policies
  • GDPR and IASC data protection guidelines
  • Donor requirements
• Support implementation of Data Protection Impact Assessments (DPIA) where required.
• Ensure responsible data sharing and informed consent practices.

Experience and technical competencies (include years of experience):
Qualifications and Work Experience:

• Bachelor’s degree in information management, Computer Science, Statistics, Data Science, Information Systems, GIS, or a related field.
• Minimum 3–5 years of professional experience in Information Management or data management within humanitarian programs.
• Relevant professional experience in information management, data management, or MEAL systems in humanitarian or development programs may be considered in lieu of formal education.
• Solid experience in designing and running scripts using software such as Python, R, Java, or C++
• Demonstrated experience working with multi-partner or consortium projects is an advantage.
• Experience supporting cash and voucher assistance (CVA) programs or large-scale humanitarian responses is desirable.

Knowledge and Skills:

• Strong experience in ActivityInfo system administration, configuration, and database management.
• Experience with digital data collection tools such as KoboToolbox, ODK, Survey CTO, or similar platforms.
• Strong skills in data management, cleaning, validation, and consolidation of large datasets.
• Advanced proficiency in Microsoft Excel and statistical analysis programs such as SPSS, STATA, or R
• Solid level of designing and troubleshooting scripts for vulnerability assessments of complex interventions
• Experience developing operational dashboards and reporting systems for program monitoring.
• Knowledge of data management and deduplication systems.
• Familiarity with information management systems used in humanitarian coordination and consortium reporting.
• Understanding of data protection standards, responsible data management, and confidentiality protocols.
• Ability to maintain structured databases and ensure data accuracy and consistency across partners.
• Strong organizational skills with the ability to manage multiple datasets and reporting deadlines.
• Excellent communication skills with the ability to support non-technical users in using information systems.
• Ability to work collaboratively with MEAL teams, program teams, and partner organizations.

Additional Technical Assets (Desirable):

• Experience with GIS tools such as QGIS or ArcGIS.
• Familiarity with humanitarian coordination data systems and reporting platforms.
• Experience supporting Rapid Response Mechanism (RRM) data management or emergency response monitoring systems.

Languages:

• English
• Ability to speak the common local languages including Hausa, Kanuri, and Fulani an advantage

Key stakeholders: (internal and external)
Internal:

• Consortium Coordinator
• MEAL teams
• Programme Managers
• Cash and Food Security Advisors

External:

• Consortium partners (DRC, SI, IMPACT, national NGOs)
• Cash Working Group
• Humanitarian coordination structures
• Donors and external stakeholders

General regulations:

• The employee shall follow DRC instructions on safety, confidentiality, and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
• Employee should not engage in any other paid activity during the DRC contract period without prior authorization.
• Employee should not engage in any activity that could harm DRC.
• Employee should not give interviews to the media or publish project-related photos or other material without prior authorization.
• Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request.
• Employee shall respect beneficiaries and partners rights and dignity.