Compliance Director at Idmibok International (360 HSDC)

Job Overview

The Compliance Director will be responsible for initiating, developing, and managing the project’s compliance strategies including implementing a systematic approach to ensuring adherence to donor guidelines in procurement, human resources, financial management, environmental, communications and branding guidelines, gender and inclusion, program implementation and establishing compliance to regulatory standards in addition to internal and external policies. S/he will also support 360HSDC efforts in establishing and promoting best and ethical practices to detect and avert deviations from donor and organizational guidelines. This position is for a proposal and filling the position is dependent on a positive outcome of the organization’s bid.

Responsibilities

• The Compliance Director will lead and advise on compliance related issues as it relates to financial management, procurement, human resources, program implementation, subcontracts, and grants management to ensure adherence to USAID guidelines and 360HSDC’s operational procedures.
• Support the development and review of the project budgets, forecasts, budget versus actuals, and ensuring alignment with project activities and operational guidelines.
• Work with the Director of Finance and Operations to ensure budgets are efficiently and effectively managed, allowing identification and follow-up of programming and potential spend out issues (e.g., under or overspends).
• Provide advice and recommendations to the Country Director, Director of Finance and Operations, Operations Excellence Advisor, and other managers and teams on improvements to 360HSDC’s systems and procedures to strengthen internal controls.
• Review 360HSDC Nigeria’s strategic risks and make recommendations on how these should be managed.
• Support grant management and build subgrantees capacity in the area of Compliance and Governance.
• Perform pre-award assessment and advise on funding mechanics.
• Work with Finance and Operations to develop tools for tracking the budget and actual expenses.
• Provide oversight on Contract vs. Grant; highlight the difference between fixed obligation and cost reimbursement.
• Prepare and provide training to subgrantees on USG Funding Regulation (Cost Principle)
• Ensure subgrantees meet FFATA and SAM registration requirements before any disbursement
• Monitor the subgrantees budget and review the retirement
• Build a compliance culture within the team and train employees on organizational policies, procedures and ensuring compliance adherence.
• Ensure that gender and inclusion are effectively integrated into Activity implementation.
• Ensure that organization conform to environmental laws, regulations, standards, guidelines and other requirements.
• Ensure that the donor Identity is used to mark all programs, public communications, and commodities and that there are no alteration, distortion, recreation, translation or misuse of the donor’s graphic symbol.
• Ensure transparent and audit-ready operations and support finance, human resources, and procurement teams in preparation for donor audits.
• Design and implement quality assurance systems across the project and 360HSDC as a whole including creating and deploying compliance protocols to consistently measure organizational effectiveness and compliance.
• Advice on contractual and regulatory compliance matters to ensure contract compliance in accordance with agreed terms and conditions and draft client approval request as needed.
• Perform recurrent internal reviews, investigating compliance issues as they arise to ensure that protocols are adhered to and maintain accurate documentation of compliance activities including complaints received or investigation outcomes.
• Ensure compliance with security procedures and policies as determined by country leadership.

Qualifications

• Bachelor’s degree in finance, accounting, business administration or a related field.
• 7 years minimum experience in compliance management or similar roles with experience in financial, grants and project management in an international development organization.
• Proven experience on a USAID project with demonstrated understanding of USAID rules, regulations and contracting structures and policies.
• Knowledge of project management procedures for planning and processing international development projects and for establishing plans, specifications, monitoring and management of development projects.
• Excellent oral and written English communications skills.
• Ability to travel within states and country, as needed.