Compensation/Payroll Analyst at TotalEnergies

Context & Environment

• The demands of staff are on the increase, data volume in increasing, data entries and checks are becoming more complex, thus the job requires a lot of accuracy, automation and analytical skills for effective management.
• Payroll information is required by several entities in the organization, and the users also have common needs; the job requires the holder to effectively manage these human and system requirements to allow for smooth flow of information and data.
• Accuracy and timeliness of payment in a highly unionized environment like TEPNG is very important.
• Increased necessity for automation and digitalization of processes to introduce innovation that will lead to better data management, efficiency of payment operations, and customer satisfaction.

Activities

C&B Process Automations, Data Analytics and Tools

• Design and implement new models for compensation and benefits activities to ensure efficiency and alignment
• with company and Affiliate strategic objectives
• Initiate and coordinate the automation of existing compensation and benefits processes in the Affiliate.
• Ensure the implementation of data analytics for compensation and payroll activities.
• Ensure accurate reporting of all Employee Relations & Benefits activities of the Affiliate and prompt presentation of reports for management action.
• Recommend and implement improvements to payment processes and systems to enhance efficiency and accuracy.
• Collaborate with IST and HRIS teams to integrate payroll data with other systems like LOI, Yearly Payment, Termed Benefit

Payroll Accounting, Management and Reconciliation report

• Ensure the preparation, maintenance, processing, analysis and auditing of manual and automated payroll data, information, records and reports.
• Coordinate and participate in technical payroll accounting activities.
• Ensure accuracy and completeness of payroll transactions and provide work direction and guidance to staff.
• Provide payroll data for Partner budget and performance defence, audits and related activities in collaboration with Cost Control.
• Oversee and participate in the review, verification, auditing and processing of payroll records.
• Reconcile payroll-related GL accounts and Cost Centres and resolve any discrepancies.
• Prepare Payroll reports and forecasts for management.
• Coordinate with the Finance team to ensure the accurate reflection of payroll costs in financial records
• Assist with year-end processing and reporting, including accruals.
• Ensure compliance with all Payroll and tax regulations

Employee Support - Compensation & Benefits policies & procedures, Timesheets and Payments

• Provide assistance to staff concerning compensation policies and processes, respond to inquiries, resolve issues discrepancies and provide detailed and technical information concerning related             standards, requirements, calculations, deductions, benefits, data, laws, regulations.

• Compose and distribute payroll-related documents and materials to employees.
• Ensure receipt, processing and auditing of employee time information and related reports and documents; serve as the lead liaison overseeing the inputting, coding and adjustment of employee information in the Payroll tool.
• Participate in the preparation and maintenance of records and reports related to payroll, employee information, time sheets, benefits, salaries, leave, taxes, deductions, payments

C&B Campaigns & Corporate Initiatives

Capital Increase Campaign: Coordinate end-to-end Yearly Capital increase campaign, subscription for Staff and Retirees, Loan Booking and recovery, Cash Payment verification and reconciliation with bank statement

Candidate Profile

• Graduate degree in Computer Science/Accountancy/Mathematics/ Statistics/Human Resources or its equivalent from a reputable University
• A minimum of 7 years working experience
• Strong numeric, analytical and relationship management skills
• Knowledge of human resource regulations and policies
• High level of proficiency in MS tools,
• Strong knowledge of Budgeting, databases, information systems, Programming and information management

Additional Information

JOB PURPOSE

• To develop and manage compensation and benefits programs and analyze compensation data and pay structure to ensure they are competitive, compliant, and aligned with the company's strategic goals, while also ensuring the execution of all financial obligations for existing employment contracts in the best lead time possible, observing external and internal rules, and maintaining internal equity and employee satisfaction.

JOB DIMENSIONS

Core Activities:

• Develops and manages compensation and benefits models
• Analyzes internal wage and salary data and industry market trends and data
• Aligns Affiliate compensation and benefits principles with Company guidelines, taking the local context into account
• Works with Compensation and Benefits Consultants on industry surveys and reports - Oto
• Participates in Remuneration Studies and Campaigns
• Responsible for technical payroll accounting, prepare and maintain Payroll data, provide work direction and resolution of payroll issues.
• Coordinate the payroll interface on HR Access or any Payroll MIS application, and act as intermediary between Compensation & Benefits and the HRIS Team.
• Initiate and coordinate the automation of existing compensation and benefits processes, implementation of data analytics for payroll efficiency
• Support to employees on payments policies, procedures and tools
• Reporting of all Employee Relations & Benefits activities of the Affiliate.