Commercial Coordinator / Administrator at RusselSmith Group

Job Summary

• A commercial coordinator is responsible forproviding administrative and operational support to a company's sales and commercial team, managing contract details, ensuring timely invoicing, monitoring project financials, and coordinating communication between internal departments and clients to facilitate smooth business transactions and revenue generation; essentially acting as a central point of contact for all commercial aspects of projects.

Key Responsibilities

• Reviewing and drafting contracts with clients, ensuring compliance with company policies and legal requirements.
• Tracking contract milestones and deadlines.
• Managing contract amendments and change orders.
• Preparing and submitting invoices to clients in a timely manner.
• Monitoring outstanding invoices and managing debt collection process.
• Tracking project costs and budgets, identifying potential cost variances.
• Preparing financial reports for the commercial team.

Qualifications & Skills

• Bachelor’s degree in Accounting, or a related field preferred.
• Proven experience (usually 4 - 10 years) in commercial coordination or a related field.
• Excellent organizational, analytical, and problem-solving skills.
• Attention to detail and accuracy.
• Detail-oriented with a focus on accuracy
• Proficiency in Microsoft Office Suite and CRM systems
• Understanding of basic legal and contractual terms
• Ability to work independently and as part of a team.