Chief Facilities Manager at Nicole Sinclair Consulting

Description

Our client in the hospitality business in Abuja seeks to hire a Chief Facilities Manager who will be responsible for the maintenance, upkeep and functionality of their buildings by conducting proactive and reactive maintenance. The Chief Facilities Manager will also ensure that the facilities meet legal requirements and health and safety standards.

Responsibilities

• Supervise and organize all engineering activities.  
• Perform quality control checks, ensuring the safety and effectiveness or reliability of the facility equipment 
• Organize preventive/corrective maintenance facilities and equipment, critical and non-critical alike.  
• Prepare Annual Maintenance Plans
• Submit monthly reports on the implementation status of the Annual Maintenance plan 
• Notify executive management on any needed changes and deviations in the maintenance plan and  get approvals on adjustments that need to be made 
• Monitor the asset register to ascertain current equipment/  assets in all apartments
• Advise of phased replacements on a quarterly basis within a stipulated facility replacement budget
• Prepare maintenance budgets on a monthly  basis and ensure there is timely approval to mitigate unneeded break down
• Protect and improve the value of the organization’s assets and ensure that building, machinery and systems meet or exceed their expected life cycle.  
• Follow and maintain the site-specific preventive maintenance and work order program.
• Coordinate the in-house engineering team for regular repairs of any damaged equipment 
• Demonstrate improvement from previous performance; suggest areas of improvements for service and operating efficiency. 
• Immediately recognize system performance deficiencies and respond to operational and emergency situations.  
• Ensure the availability of an adequate inventory of tools and other supplies to operate the building.  
• Organize administrative functions related to site operations, such as a work orders and maintenance activities, budgets, ordering supplies, etc.  
• Oversee janitorial, cleaning and gardening.
• Conduct proactive, plumbing, carpentering, painting and swimming pool maintenance works 
• Oversee the routine cleaning of sewage systems, ensure the health and safety protocols are observed thoroughly
• Work with the outsourced refuse disposal companies to ensure that all refuse are routinely emptied
• Scheduling both internal and external fumigation the facilities.
• Supervise the maintenance of all generator’s.
• Schedule the washing of the diesel tank.
• Assist in the development of capital plans which would include planning for infrastructure upgrades, equipment replacements and building modifications to ensure the building’s future capabilities are maintained.  
• Manage contracted service work at the property, including understanding and developing the scope of service, bidding, awarding and administering the contract duties.  
• Prepare comprehensive weekly plans for all scheduled jobs and allocate manpower as required.
• Work with the Construction Managers on capital improvement construction projects 
• Ensure outsourced projects are properly supervised and signed off as completed.
• Ensure in-house projects are executed in line with approved plans and best practice.
• Monitor usage, servicing and maintenance of fire extinguishers, firefighting equipment and the alarm systems. 
• Collaborate with Guest Relations to innovatively develop and update emergency systems and procedures to ensure the health and safety of guests and the staff.
• Train staff on emergency procedures e.g. step by step use of fire extinguishers
• Encourage and foster a team oriented environment through positive feedback.
• Train members of the department as appropriate in new processes and procedures while ensuring compliance.
• Develop power consumption plans and monitor implementation 
• Work closely on all required parties to minimize power outage to the facility 
• Explore alternate sources of power

Competency/Skill/Requirements

• University degree in engineering (mechanical or electrical) field a MUST; MSC will be an advantage.
• Proficiency in MS Office, Outlook, Word, Excel and building automation systems.
• 10+ years of general facilities management experience in a large facility or hotel.
• 10+ years of project management experience in assets and maintenance.
• Between 35-40 years of age.
• Strong interpersonal skills.
• Good communication skills, verbally and in writing 
• Able to understand the engineering design and operational aspects of the building systems and equipment