Capital Finance Assistant at Action Against Hunger | ACF-International

Key responsibilities:

• Confirm reception of all documents from Yobe office against dispatch checklist received;
• Receive all hardcopies of accountancy supporting documents/files from Yobe field office;
• Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in Saga;
• Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
• Check to ensure all analytical codes, amounts and other details on supporting document corresponds with information on SAGA for all closed months;
• Prepare a report for progress of work done and feedback on issues identified to be shared with Abuja and field staff;
• Ensure all scanned supporting documents verified are archived on the E-archiving platform;
• Labelling of hardcopies of supporting documents and proper archiving in and retrieval from finance archive room;
• To ensure the maintenance of segregated filing system for PAYE & WHT for the base;
• Retrieval of all necessary documentation needed for spot checks and audits;
• Collaborate with relevant persons to provide additional documentation/explanation for audit checks where necessary;
• Follow up on implementation of recommendations provided by auditors in review of subsequent month’s documentation;
• Identify and flag all compliance issues and possible financial risk that may arise from supporting documentations reviewed;
• Draft financial lines for new grants using the nomenclature file for the review of Finance Specialist;
• Export SAGA expenses per grant for bi-weekly BFU preparation.

Position Requirements:

• Minimum of a Bachelor equivalent in Accounting/Finance;
• Basic knowledge of donor rules;
• Knowledge of Nigeria statutory rules and requirement;
• Organized with time management and planning skills;
• Sense of confidentiality;
• Strong computer skills, and familiarity with Microsoft Word and Excel;
• Ability to manage and follow work plans;
• Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player);
• Minimum of 2 years’ experience in a finance and administration-related role;
• Experience in a non-governmental organization is preferred;
• Experience with donor-funded programs would be appreciated.