Subscribe to Job Alert
Join our happy subscribers
Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us
Medecins Du Monde - For more than 30 years, Medecins Du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Tho...
Read more about this company
MdM-F is an international solidarity association whose mission is to care for the most vulnerable populations in situations of crisis and exclusion throughout France and the world.
MdM currently works in more than 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.
Médecins du Monde Nigeria is located at No 05, Waziri Lawan Street, off Damboa Road Maiduguri. In the context of its Humanitarian projects, MdM is putting several activities in place which aim to assist the population in Maiduguri, Damboa, Borno State.
2.Description of the current context
MdM-F has been operating in Nigeria since 2016 and has developed several projects. In Nigeria, MdM is currently implementing an emergency response program in Borno state. The program is implemented around the main components: improving access to primary health care, malnutrition treatment, gender-based violence survivors’ treatment, mental health and psychological support. MdM has its coordination office in Maiduguri and a sub office in Damboa. MdM is running three clinics in Maiduguri: Garba Buzu, Aba Ganaram and El Meskin.
A field team has been in place since June 2017 in Damboa local government area and has been running two fixed clinics in two IDP camps. MdM is also supporting two health posts of the Ministry of Health in Azir and Gumzuri villages. At last, MdM has developed internal capacities to respond to new emergencies (mainly displacements of population as well as cholera outbreak).
3.Services to be provided
In this context MDM is looking for different suppliers to meet the needs for non food items. More detailed technical description of the supplies required for this contract is given in the in Annex II & III Technical Specification.
The tenderer must:
4.Rules governing the disclosures of the specifications
The content of these specifications is hereby disclosed on a confidential basis. Any company or consultant who receives or holds a copy of these specifications makes a formal undertaking not to disclose the scope and content thereof other than for the needs of the potential drafting of the global offer requested.
4.2 Representative of the project owner
In order to guarantee a uniform interpretation of the specifications and to facilitate the exchange of information, the project owner hereby designates the following individual as its representative:
Mail to: firstname.lastname@example.org
With the subject reference : 23-NG-MAI-057/58/59/60 NFI supplies. Closing date: 31 March 2023 at 1700hrs Nigeria time.
MDM obliges bidders to contact only the representative designated in writing by MDM in connection with this procurement and for further clarification of the specifications.
4.3 Representative of the bidder
As soon as possible following receipt of these specifications, the bidder must inform the project owner in writing of the name, job title, address and telephone number for its representative. All subsequent communications shall be addressed to the latter.
4.4 Amendment of specifications
The project owner reserves the right:
All modifications or additional information shall be forwarded to all bidders.
4.5 Cost of preparing service proposals
All costs of preparing tenders for services, works and goods shall be charged exclusively to the bidders.
4.6 Additional costs for service proposals
The bidder is responsible for all costs incurred in providing the clarifications requested by MDM as a result of the submission of bids for goods.
Publication of the call for expression of interest
06th March 2023
Clarification on the call for expression of interest
Answers to questions on the Tender process
14th March 2023
17th March 2023
Submission of quotations (Closing date)
31st March 2023
Opening of offers
03rd April 2023
Meeting of the selection committee
03rd April 2023
Clarifications of offers as required
03rd April 2023
04th -05th April 2023
Result of the call for expression of interest
11th April 2023
Contract with suppliers
14th April 2023
4.7.4 Termination of the understanding
The project owner reserves the right to terminate any future understanding reached with the successful bidder in the event of failure to comply with an obligation or element binding upon both parties.
5. Instructions for bidders
The following rules are aimed at harmonising the presentation of the service proposals made, to ensure their simple and effective use and to help the bidder prepare a full document that covers all of the project owner’s requirements.
In order to be authorised to take part in this invitation to submit an expression of interest, bidders must provide proof, as assessed by MdM, that they are compliant with the requisite legal, technical and financial terms and conditions and that they have the necessary capacity and sufficient resources in order to perform the contract.
5.1 Content of the proposal of goods supply
All information provided must be sufficient and cover all aspects. The bidder must show exactly how it holds the qualifications required for the performance of the assignment. The bidder may add any information deemed relevant. This additional information must be set out in an appendix in order to limit the size of the core document as far as possible.
Each supply offer must be independent of each other.
5.2 Payment conditions and methods
The terms and conditions of payment will be made by
- Bank transfer
5.3 Audit right
Once the contract has been signed, MdM reserves the right to complete any audit within the premises of the service provider and its commercial network in order to monitor that the framework agreement signed is being applied correctly. These audits may be carried out by MdM itself or by any firm or body duly appointed for such purpose by MdM The bidder undertakes to comply with such audits and to provide all documents and information that may be necessary in this context.
5.4 Communication and use of the MDM name or logo
The supplier shall not under any circumstances be authorised to use the proprietary names and logo of MdM, of MdM’s international network or of any one of the MdM network’s members without the prior written approval of MdM
5.5 Employment law regulations
In accordance with MDM procurement procedures, the Supplier must respect humanitarian rules: "The Ten Principles of the UN Global Compact, ILO Declaration 1998, Green Paper EC COM (2001)".
The Supplier must also respect human rights and applicable data protection rules
5.6 Exclusion criteria
MdM excludes from the contracting process any bidder to which any of the following are applicable:
Bidders must be able to evidence via any appropriate means that they are not concerned by any of the situations listed above
5.7 Ineligibility criteria
Contracts are not awarded to bidders who, during the procurement procedure:
5.8 Reasons for rejection
6. Structure proposed for the service approval
The Bidder may submit a brief introduction stating its interest in carrying out this mandate and the benefits that MDM will derive from using its professional services. This presentation is not subject to an MDM format but must not exceed one double-sided page.
6.2 Administrative criteria
The bidder is registered in the trade register and must provide proof of this registration.
The bidder accepts the annexed general terms and conditions of purchase of MDM and the annexed ethical clauses of MDM.
The bidder must provide proof in the bid documents;
The bidder will have to communicate
6.3 Technical criteria
In this section, the bidder must present a brief description of its organisation and expertise, and the names of the contacts involved in the implementation of this contract.
The bidder must provide at least three (3) proofs of performance of a similar contract with an NGO or other organization/institution of MDM size by providing a certificate of good performance of the contract.
The bidder must provide the name of the person to be in contact with MDM: telephone and email.
The bidder undertakes to:
After opening the offers MDM reserves the right to visit the supplier's premises: office and storage place.
6.4 Financial criteria
The bidder shall provide a detailed price list of the goods.
The bidder shall specify:
MDM will not be liable for the tax returns of the supplier, except that MDM will deduct the withholding tax (WHT) from the invoice amount and remit to the government tax department- 5% WHT.
For email submissions, the price offers must be sent in pdf format and also in electronic Excel format where possible. It can only be in Nigerian Naira.
6.5 Additional clauses
The bidder will be required to confirm to MDM the terms of invoicing, methods of payment, terms of warranties, duration of bid validity, confidentiality requirements and specific expenses payable by MDM.
7. Assessment of the bids
7.1 Examination of bid compliance from an administrative perspective
7.2 Technical assessment
Upon completion of the analysis of bids deemed to be compliant for administrative purposes, the evaluation committee then reaches a decision on the technical compliance of each bid and ranks the bids on the basis of two categories: compliant and non-compliant from a technical perspective.
In order to facilitate the examination and evaluation of the bids submitted, the evaluation committee may ask each bidder for explanations regarding its bid, including on the breakdown of unit prices if applicable. The request for explanations and corresponding reply are made in writing, however no change can be requested, proposed or authorised regarding the value or substance of the bid, unless a change is necessary in order to confirm the correction of any calculation errors revealed during the bid assessment process. Any classification of bids as non-compliant must be duly justified in the assessment report.
7.3 Financial assessment
7.4 Criteria for the awarding of the contract
An evaluation grid containing these different criteria according to a weighting will be used to support the final choice of MDM.
The contract will be awarded to the tenderer who meets all the administrative, technical and financial criteria but also:
The contract is awarded by the steering committee of this call. The choice of the steering committee is based on an evaluation grid of the administrative, technical and budgetary criteria of the proposals submitted and as formulated in the ToR, then validated by minutes signed by all the members of the steering committee of the consultancy.
The steering committee is sovereign in its choice, which is made in accordance with the principles of transparency, equal treatment of potential contractors and the absence of conflicts of interest.
Filing of service proposal
Bidders must send a copy of their bids for goods to the MDM representative no later than 31st March 2023 at 1700 hours at the following:
The subject of the email must be : NFI Tender: Reference 23-NG-MAI-057/058/059/060
Or by hardcopy sealed files at the following physical Address:
Medecins Du Monde Office
No. 5 Waziri Street, Off Circular Road,
Off Damboa Road, Maiduguri
All bids’ envelopes must be Marked “NFI Tender: Reference 23-NG-MAI-057/058/059/060” only without mentioning the bidder’s identity
Presentation of the service proposal
MDM reserves the right to invite bidders of its choice to make a presentation of their offer of goods specifications or to provide additional and supplementary information (after opening of the offers by MDM)
Build your CV for free. Download in different templates.
Join our happy subscribers