Buyer 1 at ICRC - International Committee of the Red Cross

Under the direct supervision of Mobile Buyer, Buyer 1 supports the procurement process in Maiduguri in accordance with ICRC rules and regulations, securing the best correlation of quality, price, and delivery time.

Main Duties and Responsibilities

• Receives Supply Requests (SR), analyses them and communicates with the requester for further details if needed.
• Advises requester on quality issues/differences and determines relevant specifications per product.
• Responsible for the follow-up process until goods/services are delivered by the supplier and payment has been completed
• Prepares and sends out request for quotation (RFQ) or request for tender (RFT).
• Ensures that the RFQ/RFT contains all relevant information to enable transparent selection of the best price, quality, delivery times and other terms and conditions.
• Evaluates the offers received after the closing date of the RFQ/RFT and recommends a supplier for award.
• Presents selection table (ST) and supporting documents to justify and exhibits transparency in the choice of supplier.
• Responsible to actively reduce cost or initiate savings without compromising the quality of goods or services purchased.
• Creates Purchase Orders and Contracts (for services) for items purchased and where necessary.
• Informs the warehouse ahead of time about delivery and provide SR/SP (Supply petty cash orders) and Purchase Orders details.
• Responsible for and handles petty cash purchases on a day-to-day basis with working advances.
• Provides requester and Finance with updated information regarding purchases (amount and timing).
• Checks, translates, and processes invoices from the suppliers, provides all supporting documents and submits these to the relevant signatories for approval and payment.
• Updates and maintains knowledge about main suppliers and checks the market for potential new ones.
• Periodically carries out supplier evaluation, visits, confirming quality and availability of warehousing and stock.
• Ensures supplier's registration and validation are completed in cooperation with the Finance
• Ensures that all standards databases are filled correctly and used (JDE, TeamSpace, PaperLess ProFiles).
• Updates and maintains supplier's database or similar
• Reports any changing on the local market (availability of goods, shortage, price increase, etc.)
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

Education and Experience Required

• Bachelor’s degree or equivalent higher education degree in administration, logistics, purchasing or in water supply, sanitation, construction, engineering, or any related technical field.
• Minimum of 2 years’ experience in Logistics, purchasing, administration and / or experience in water supply, sanitation, construction, or engineering.

Desired profile and Skills

• Fluent in written and spoken English and knowledge of local languages is an asset
• Very well organized, adapting and learning, teamwork with good planning abilities.
• Good knowledge of the local market and ability to negotiate.
• Computer literacy; proficient in Microsoft Office software skills (outlook, Excel Power Point, Word).