Business Strategic Support Executive at Hazon Holdings

Core Responsibilities

• The Business Support Executive (PA) will be the principal executive and administrative support person for the GCEO thereby performing a vital important role.
• He / She will have a sincere interest in the continuous improvement of the performance of the company, possess excellent administrative and relational skills, value attention to detail, and be able to handle a variety of activities and tasks.

Job Duties
Correspondence and Document:

• Prepare and preview hard copy and electronic mails on behalf of the CEO; provide accuracy checks on basic data and documents requiring the CEO signature
• Sort and distribute the CEO's mails and memos
• Prepare and arrange the collation & biding of documents for presentations as directed
• Ensure all documentation is appropriately filed for ease of reference and efficient retrieval.
• Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings.
• Handle social media platforms of the GCEO by projecting the brand of the organisation in a positive limelight.

Calendar Management:

• Pro-actively coordinate, monitor and manage CEO's personal appointments and diary

Meeting Management:

• Take and distribute Minutes of Meetings when required.

Administration:

• Answer telephone calls directed to the CEO's Office and take messages
• Answer all enquiries efficiently and effectively
• Provide support to the officers responsible regarding the organization and coordination of internal / external meetings or events
• Work continuously to promote the culture of excellent customer service in supporting the Chief Executive Officer achievement of desired objectives

Customer Responsiveness:

• Courtesy in dealing with internal staff, external customers and vendors

Expense Management:

• Operate efficiently at lowest cost; staying within approved budgets, establish appropriate reporting and control procedures

Decision Making  / Problem Solving:

• Quick understanding of most relevant problems and the ability to proffer timely, practical decisions
• Develop and implement a system for tracking and reporting on the progress of the strategic plan implementation during MPR, Financial Planning etc.

Housekeeping:

• Ensure efficient use and management of the Reception & Reception Corner and Conference Room
• Proactive management of the CEO's personal itinerary (meals & refreshments, personal visitors, family / friends' birthday & other celebration notifications, reminders and co-ordination of family events, etc.)
• Efficient running of the CEO's Office; overseeing its' cleanliness, orderliness and ensuring there is always a sufficient supply of office supplies and stationery

Qualifications

• Bachelor's degree in Business Administration or a relevant field with at least 2-5 years of proven experience providing executive support in a structured organization
• Membership of ICSAN, CIA is an added advantage
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Skills Set:

• Very strong interpersonal skills and the ability to build relationships with stakeholders, including Senior Management Team and external partners
• Understanding business functions and metrics within the Organization
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Able to work within a team as well as alone with little or no supervision
• High level of personal effectiveness
• Excellent customer service and interpersonal skills
• A professional and confident manner
• Committed and professional in attitude
• Ability to adapt to and manage change
• Ability to treat others with respect
• Upholding quality and continuous improvement
• A good working Knowledge of the uses and applications of MS Office suite; Word, PowerPoint, Excel, Outlook etc. in the preparation of high quality documents on behalf of the CEO