Business Office Coordinator at Acabado

Description

• We are seeking an organized, efficient, and proactive Business Office Coordinator (B.O.C.) to oversee day-to-day administrative operations, streamline office workflows, and support executive management.
• The ideal candidate will serve as the central hub of office communication, managing facility operations, record-keeping, procurement of office supplies, and internal coordination to ensure seamless business performance.

Key Responsibilities

• Office Operations & Logistics: Oversee daily office operations, maintain office supplies and inventory, and manage relationships with external vendors, contractors, and service providers.
• Administrative Support: Assist executive management with scheduling, meeting coordination, travel arrangements, preparing reports, and handling confidential correspondence.
• Document & Data Management: Maintain organized physical and digital filing systems, track incoming/outgoing business correspondence, and ensure proper record-keeping across departments.
• Facility & Maintenance Management: Ensure a clean, safe, and fully functional working environment by coordinating maintenance, repairs, and facility upkeep.
• Cross-Departmental Coordination: Serve as a primary point of contact between internal teams, ensuring effective communication and smooth administrative workflow across departments.
• Financial & Expense Tracking: Manage petty cash, assist with basic office expense tracking, verify invoices, and coordinate with the finance team for prompt bill payments.
• Visitor & Front Desk Oversight: Ensure professional reception and management of office visitors, incoming calls, and customer inquiries.

Key Skills & Competencies

• Administrative Excellence: Strong organizational skills with the ability to multitask, prioritize duties, and solve daily operational problems efficiently.
• Communication Skills: Excellent written and verbal communication skills for clear internal messaging and professional client relations.
• Technical & Computer Literacy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software/tools.
• Financial Acumen: Basic understanding of budgeting, petty cash handling, and expense tracking.
• Time Management: High level of reliability, attention to detail, and ability to meet deadlines in a fast-paced environment.
• Interpersonal & Teamwork Skills: Strong diplomacy and interpersonal abilities to collaborate effectively with management, staff, and external stakeholders.