Bid & Tender Manager at Dovaheights Energy

Job Summary

• To facilitate the efficient administration of bids, bid reviews and associated bid documentation.
• Responsible for creating and overseeing detailed, costed, persuasive bid proposals on behalf of the organization

Key Responsibilities

• Coordinating the Company’s activities in the Oil and Gas Industry, especially with: NAPIMS-NIPEX, DPR, NCDMB
• Evolve viable Bidding Strategies with clear measurable indices – Key Competitors, Industry Pricing Structure, Market Share Analysis, Potential Markets and Technological Trends puts together technical bids Consolidates and compiles commercial bids.
• Perform an initial review of Tender documents to establish the scope of work the Tender schedule and clarify any items that are unclear
• To co-ordinate, manage and support Bids and Tender (RFQ & RFI) submissions
• Preparation of required documents for the company’s regularization for audit process carried out by NIPEX and other corporate bodies
• Prepare bids according to tender's requirements
• Responsible for tender accuracy and completeness to make sure all bid documents required for submission are prepared and signed by the authorized personnel
• Ensure the production of final bid documents and arrangements to supply these documents to the clients within deadlines
• Online submission of bid package through NIPEX Joint Qualification System (NJQS) portal.
• Participate in all internal tender meeting and provide support during tender clarification and contract negotiation phases
• Develop the contractual documents for subcontractors and technical partners. Review with the project groups to ensure comprehensive inclusion of relevant aspect including previous experience.
• Liaise with all tender team members to ensure accuracy and compliance with customer requirements
• Ensure bid and proposal WORD documentation is formatted, collated and presented in a professional manner.
• Render support with tenders / proposals and monitor a timeline
• Review final documents for quality control and proofread for accuracy and compliance
• Provide continuous feedback to the team and prioritize order of importance of engagements
• Build relationships with key proposal teams in other departments/associates
• Maintain status of generic proposals ensure they are reviewed, revised and re-approved as necessary
• Be on Alert to potential problems in tender document

Minimum Education Qualifications

• Minimum educational level – bachelor’s degree in Business Administration, Economics, & Engineering Discipline
• Training or certification: In procurement, tendering, contract administration is an advantage.
• Minimum requisite experience – Seven to ten years with proven experience
• Experience in Bid Administration on the NIPEX portal is mandatory.