Bid & Tender Coordinator at Westfield Consulting

Job Summary

• The Bids & Tender Coordinator is responsible for managing the end-to-end tendering process, ensuring timely preparation, submission, and follow-up of bids and proposals.
• This role supports business growth by securing contracts in petroleum products marketing, waste management, environmental consultancy, pollution control, haulage, and marine services.

Key Responsibilities

• Tender Management: Coordinate the preparation, review, and submission of bids, proposals, and tender documents in compliance with client requirements and deadlines.
• Documentation Control: Maintain accurate records of all tenders, contracts, and related correspondence.
• Market Intelligence: Research and analyze industry trends, competitors, and opportunities in oil & gas, waste management, and marine services.
• Stakeholder Liaison: Act as the point of contact between clients, consultants, and internal departments during the tendering process.
• Compliance Assurance: Ensure all bids comply with legal, regulatory, and company standards, including environmental and safety requirements.
• Proposal Development: Draft technical and commercial proposals with input from engineering, finance, and operations teams.
• Deadline Management: Track tender timelines and ensure submissions are made ahead of deadlines.
• Post-Tender Follow-up: Monitor tender outcomes, provide feedback to management, and support contract negotiations.

Key Requirements

• Degree in Engineering, Business Administration, Environmental Science or related field.
• 6 - 8 years experience in bids/tender coordination within Oil & Gas, waste management, or environmental consultancy
• Strong knowledge of tendering process in Nigerian oil & gas sector
• Excellent communication and negotiation skills
• Proficiency in MS Office Suite and tender management software
• Ability to work under pressure and meet strict deadlines

Competencies:

• Attention to Details
• Analytical Thinking
• Team Collaboration
• Time Management
• Knowledge of Oil & Gas Regulations.