Base and Facility Officer at Medecins Sans Frontieres

Main Duties and Responsibilities

• Carrying out or supervising all maintenance logistics activities in the base (vehicles, fuel consumption, and local infrastructure) according to MSF standards and protocols in order to have the material, infrastructure and vehicles in optimal running conditions.
• Planning vehicles movements, tracking individual trips, and ensuring implementation of security measures.
• Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, house, store, etc.).
• Checking the maintenance of the various open spaces (gardens, courtyards...) and ensuring that domestic waste is correctly discarded.
• Checking and ensuring the maintenance of MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings ect. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.
• Performing maintenance of logistics equipment for cold chain, energy, IT and radio communications, in particular:
  • Inventories and the reallocation of equipment.
  • Renewing the authorization to use radio material with local authorities.
  • Checking the quality of the work carried out on generators and electrical installations.
• Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.
• Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
• Participating in trainings at the request of the line manager

MSF Section / Context Specific Accountabilities:

• Ensure back up of Log Supervisor in case of absence
• Follow job requests
• Follow up of the watchmen in term of roster and evaluation
• Engaging with suppliers & contractors in prepparing service agreements.
• Supporting with stock & supply activities within the facility e.g. stock checks & reception of material deliveries.
• Liaising with Log Supervisor & team heads to ensure rosters sufficiently cover the operational HR needs.
• Carry out job requests & routine maintenance follow-ups.

Minimum Required Skills and Qualifications

• Education: Essential: Diploma or bachelor’s degree in Logistics, Engineering, Mechanical/Electrical Engineering, Facilities Management, or a related technical field.
• Experience: Desirable : Minimum of 2–3 years’ relevant professional experience in logistics, maintenance, or facilities management, preferably in an NGO, INGO, or humanitarian context.
• Proven experience in fleet management, including vehicle movements planning, fuel consumption tracking, and routine vehicle maintenance.
• Demonstrated experience supervising or carrying out infrastructure and premises maintenance, including water supply systems, electrical installations, buildings, and open spaces.

Languages:

• Mission language essential; local language desirable

Knowledge:

• Computer literacy and radio equipment user-knowledge

Competencies:

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management L2