Associate, Store Keeping at eHealth Systems Africa

Purpose of the position 

The Associate, Store Keeping is responsible for all store operations activities including receiving, deliveries, coordinating stock, documenting store transactions, maintaining records, and overseeing storage and distributing supplies.

What you’ll do

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Receives and inspects all incoming goods and reconciles with purchase orders; processes and distributes documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received.
• Maintains records of all deliveries. Maintains files appropriate to the activities of the unit, such as invoices, order number, receiving date, and shipping date, and prepares reports. 
• Receives and stores documents and confidential files; maintains records of the approved documents and confidential file destruction.
• Returns canceled and damaged items back to vendors as appropriate.
• Handles and documents storage and transportation of goods..
• Maintains the store's area in a neat and orderly manner
• Answers questions regarding procedures and resolves discrepancies regarding the receipt, deliveries, warranties, repairs, and supplies
• Maintains inventory, uses inventory management software or excel spreadsheet.
• Prepares purchase requisitions for the replacement of stock
• Participates in meetings and discussions related to Store keeping.
• Ensures hygiene, health, and safety standards are met at all times
• Presents a professional demeanor and be consistent at work on time.
• Approaches others in a tactful manner and reacts well under pressure. 
• Treats others with respect and consideration regardless of their status or position. 
• Accepts responsibility for own actions and follows through on commitments.
• Participates in and promotes a positive, supportive, cooperative team environment.
• Attends and participates in staff meetings, training classes, and supervision.
• Adheres to Policies and Procedures.
• Performs any other duties assigned by management. 

Who you are

• Minimum of a BSc in Accounting, Stores Management, Office Systems, or related field. 
• Minimum of two (2) years prior related experience in warehouse and storage operations preferably within NGO/ healthcare, or an equivalent combination of education and experience..
• Strong communication skills with both internal team members and external business stakeholders.
• Must be able to work as a leader and member of a team and possess good problem-solving skills.
• Physical strength, stamina, and agility are required.
• Considerable knowledge of the occupational hazards and safety precautions applicable to Store keeping.
• Good learning ability. Action-oriented and resilient in a fast-paced environment.

Core Competence

• Ability to motivate others, delegation, and timely/quality decision making.
• Excellent interpersonal, communication and organizational skills.
• Ability to communicate, interact and influence effectively at all levels within the Organization.
• Must have the ability to manage conflicts and resolve problems effectively.
• Action-oriented and resilient in a fast-paced environment.
• Advanced computer skills, including Microsoft Windows and Microsoft Office Suite.
• Proficiency working within specialized software utilized in the program.
• English is the spoken and written language. Fluency in Hausa is desirable.
• Ability to read, analyze, proof, and edit documents, and interpret general business periodicals, professional journals, or government regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, employees, and the general public.

Language Ability

• English is the spoken and written language. Fluency in local Hausa is an advantage.
• Ability to read, analyze and interpret general business periodicals, professional journals, or government regulations. 
• Ability to write reports, business correspondence, and procedure manuals. 
• Ability to effectively present information and respond to questions from groups of managers, employees, and the general public. 

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate but can become louder at times due to group discussions or activities. eHA is a tobacco-free environment.