Associate Program Officer at The Center for International Private Enterprise (CIPE)

Responsibilities:

Multi-Country Program Development, Research and Documentation:

• Assist in coordination of program activities across various countries
• Support development and maintenance of regional and country program work plans, timelines, and milestone tracking systems under Program Manager guidance
• Conduct background research on economic and governance trends across the region to inform program planning
• Assist in preparation of presentations, briefing materials, and communication products for senior management, donors, and stakeholders
• Coordinate logistics for regional coordination meetings, annual planning sessions, and cross-country learning events
• Maintain comprehensive program documentation systems including country profiles, stakeholder databases, and activity tracking tools
• Support Program Manager in building and maintaining relationships with business associations, government agencies, and development partners across priority countries
• Help coordinate communication with program officers, implementing partners, and key stakeholders to ensure timely information flow and coordination
• Assist in organizing and facilitating stakeholder meetings, conferences, and regional dialogue events
• Maintain regular communication with donors, development partners, and regional organizations on program implementation progress

Program Management, Partner Engagement and Donor Relations:

• Support Program Manager in program management processes including proposal review, due diligence, and compliance monitoring
• Assist in development of grant agreements, partnership MOUs, and/or partner contracts ensuring compliance with donor requirements and CIPE policies
• Monitor program implementation progress, track deliverables, and coordinate reporting requirements with implementing partners
• Review of partner financial reports
• Tracking subawards, milestones, and burn rates
• Supporting due diligence and risk classification (IDD/EDD)
• Maintain and update program budgets and forecasts
• Support financial management including budget tracking, expenditure monitoring, and variance analysis across multiple country programs
• Assist in preparation of donor reports, quarterly updates, and annual assessments documenting program achievements and challenges
• Support development of funding proposals, concept notes, and resource mobilization materials under Program Manager guidance
• Coordinate donor visits, briefings, and evaluation missions including logistics, documentation, and follow-up activities
• Maintain donor and partner database and communication tracking systems ensuring timely responses and relationship management
• Contribute to the development of knowledge products such as briefs, case studies, or policy notes.

Monitoring, Evaluation, and Learning Systems:

• Support implementation of program monitoring and evaluation framework including data collection, analysis, and reporting activities
• Assist in coordination of external evaluations, impact assessments, and learning studies documenting program effectiveness and lessons learned
• Contribute to development of knowledge products, case studies, and policy recommendations based on program experiences and outcomes
• Support organization of learning events, peer exchanges, and knowledge sharing activities connecting program participants across countries

Communication and Outreach:

• Support program communication activities including website updates, newsletter development, and social media engagement
• Maintain program information systems including stakeholder databases, activity tracking tools, and document management platforms
• Support preparation of program materials, training resources and capacity building tools for use for regional programs

Operational Management and Compliance:

• Support compliance with CIPE and donor regulations, including procurement, financial management, and reporting requirements as well as legal requirements.
• Support preparation of comprehensive project documentation, including workplans, budgets, contracts, and correspondence.
• Support timely financial and narrative reporting to donors, ensuring accuracy, accountability, and transparency.
• Collaborate with CIPE’s operations and finance teams to track expenditure, manage grants and subawards, and ensure proper use of project resources.
• Contribute to internal audits, risk assessments, and performance reviews by providing accurate data and supporting documentation as directed

Qualifications:

• A Bachelor’s degree in International Relations, International Business, Economic Development, Political Science, Public Policy, or a related field is required.
• Professional proficiency in written and spoken English is required, and fluency or advanced competency in Spanish is required.
• Candidates should have one to two years of administrative or program support experience.
• Experience working on business integrity, entrepreneurship, or corporate
• due diligence programs is preferred, as is knowledge of political, economic, legal, and
• regulatory environments affecting businesses in Africa and other regions. Familiarity
• with accounting and/or financial management is desirable.
• Strong interpersonal, coordination, writing, research, and analytical skills are essential.
• Demonstrate initiative, sound judgment, attention to detail, and the ability to manage multiple tasks with limited supervision.
• Proficiency in MS Word, Excel, and Outlook is required, along with strong financial literacy for budget tracking and monitoring.
• Cultural competence, the ability to work across time zones and hybrid teams, and alignment with CIPE’s values of integrity, inclusion, innovation, and respect.
• Additional Requirements – Nigerian work authorization required